Duke University Health System Job Description: |
| Job Title: ONCOLOGY DATA SPLST, CERT | Job Code: 4590 |
| FLSA: N | Pay Target: E2 |
| Date: 08/26/2024 | Supervisory Responsibility: |
Oncology Data Specialists, Certified, are data information experts that capture a complete history, diagnosis, treatment, and health status for every eligible cancer patient. These data specialists provide essential information to researchers, healthcare providers, and public health officials to better monitor and advance cancer treatments, conduct research and improve cancer prevention and screening programs. Oncology Data Specialists, Certified work with physicians, administrators, researchers and health care planners to provide support for cancer program development, ensure compliance of reporting standards, and serve as a valuable resource for cancer information with the ultimate goal of preventing and controlling cancer.
All hospitals in North Carolina are legally required to provide their cancer data to the State Department of Health's Central Cancer Registry on a monthly basis. In addition, the Duke Cancer Institute is an accredited NCI-Designated Comprehensive Cancer Center Program established by the American College of Surgeons, Commission on Cancer. Therefore, the Duke Cancer Institute is required to adhere to the Commission on Cancer Program Standards which include uniform coding as specified in the Facility Oncology Registry Data Standards.
The Oncology Data Specialists abstract a wide range of medical data from the EMR and code it in compliance with data standard sets established by the American College of Surgeons, Commission on Cancer, and the NC Central Cancer Registry. This includes: medical history physical findings, screening information, occupation and any history of a previous cancer; diagnostic findings types, dates, and results of procedures used to diagnose cancer; cancer identification primary site, cell type, and extent of disease; cancer treatment surgery, radiation therapy, chemotherapy, hormone, or immunotherapy; patient identification age, gender, race/ethnicity, birthplace and residence; outcomes annual follow-up information regarding patient status, recurrence and treatment.
Oncology Data Specialists must maintain a thorough understanding of anatomy and physiology, medical terminology, disease processes, surgical and radiation techniques. They must also participate in continuing education programs to learn about new chemo and hormone drugs, to effectively apply ICD-1O, FORDS, AJCC, and SEER coding guidelines to inpatient and outpatient diagnoses and procedures. All coding is correlated from supporting clinical documentation in the EMR. Oncology Data Specialists, Certified also participate in the development of coding policies and procedures as identified as well as independently research and solve complex coding problems and assist with special projects as required.
Oncology Data Specialists, Certified also ensure adherence to data management protocols as set forth in state and national requirements, departmental standards and guidelines set forth by the DCI Cancer Committee.
Perform other related duties incidental to the work described herein.
| Education: | An Associate's Degree is required for those certified on or after 2015 requirement. Preferred Associate's Degree in Cancer Registry Management or Associate's Degree in Cancer Information Management. |
| Experience: | Two years of experience working as an Oncology Data Specialist, Certified in a Hospital or Central Tumor Registry is required. 5 years of experience as an Oncology Data Specialist, Certified, preferred. |
| Degrees, Licensure, and/or Certification: | Oncology Data Specialist certification required. |
| Knowledge, Skills, and Abilities: | Proficient in Facility Oncology Registry Data Standards (FORDS), ICD-1O Coding, AJCC TNM, Collaborative Staging and Surveillance, Epidemiology, End Results (SEER) staging, multiple primary and histology coding. Excellent organizational skills with good follow through, investigative/analytic skills with detail orientation. Ability to achieve productivity goals under pressure. Good verbal and written communication skills. Working knowledge of Oncology Registry software, Windows-based software and EPIC EMR. |
The intent of this job description is to provide a representative and level of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the total of the specific duties and responsibilities of any particular position. Employees may be directed to perform job-related tasks other than those specifically presented in this description.
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