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HEALTH UNIT COORD, ADVANCED
Job Title: HEALTH UNIT COORD, ADVANCED
Job Code: 4071
Job Level: B2
Revised Date: 07/01/2019
Supervisory Responsibility: No
General Description of the Job Class
The Advanced HUC provides leadership and support at the unit, CSU or entity level. This position collaborates with healthcare providers by performing a variety of clerical duties to support patient care. Duties include greeting patients and visitors, answering the telephone, responding to patient's requests, accessing the electronic medical record(EMR), scheduling appointments and providing general clerical support as needed by the department. This position will consistently exhibits excellent customer service skills.
Duties and Responsibilities of this Level
Answer patient signals and relay request to appropriate individual.
Place calls for consultations as needed.
Understand and is able to use the manual back up system as needed.
Assemble and maintain patient charts from admission through discharge
Prepare and upload paper documents into the electronic medical record (EMR).
Navigate electronic medical record, access patient information, generate reports, schedule appointments and manage task list.
Use available technology to request and coordinate patient transport.
Assign nursing staff to communication systems.
Assist in reviewing clerical duties and responsibilities with staff members
Order supplies for the unit; maintain inventory and replenish as necessary.
Copy, file, mail and/or distribute materials as appropriate.
Maintain records as required by the unit (i.e. time sheets, continuing education information, etc.).
Schedule maintenance in automated schedule system as directed by Nurse Manager or designee
Generate reports as directed by Nurse Manager or designee (Example: compliance)
Participate in review of activities and processes for area of work.
Assists in implementing changes to effect continual improvement in services provided; and complies with regulatory and legal requirements.
Exhibit professional communication skill when answering the telephone and interacting with patients, visitors and other staff members.
Round and greet patients each shift and explain their role.
Greets patients, visitors, physicians, and employees in a pleasant manner and refers to appropriate area(s) as needed.
Answers phones, screens and refers calls as appropriate; delivers messages and provides information to patients, visitors and personnel upon request.
Assists unit management in tracking inventory, stocking issues and maintaining adequate patient care supplies.
Required Qualifications at this Level
Graduation from high school or GED; or an equivalent combination of related education and experience.
Requires one (1) year of successful Duke HUC experience
Degrees, Licensure, and/or Certification
Knowledge, Skills, and Abilities
Knowledge of HIS procedures and of manual procedures when the system is down.
Successful completion of TJC and other regulatory/designated requirements within the probationary period.
Knowledge and understanding of telephone etiquette.
Knowledge of general clerical practices and procedures.
Knowledge of spelling and medical terminology.
Ability to apply specific departmental rules and regulations relating to verifying, processing and maintaining records and forms.
Ability to organize and set priorities.
Ability to operate computer terminal and other office equipment.
Ability to write legibly.
Ability to understand and follow oral and written instructions.
Ability to deal tactfully and courteously with the public. Ability to establish and maintain effective relationships with other personnel.
Ability to function independently
Ability to provide instruction and coordinate the work of HUCs.
Distinguishing Characteristics of this Level
Duties and responsibilities at this level include all those of the HUC with advanced job duties performed successfully and on a regular and ongoing basis.
Performs unit support duties in support of Unit Leader
Performs accounting/financial/billing duties on an ongoing basis
Performs Notary Public duties as necessary for Duke Health System work related activities (e.g. advanced directives)
Assist Nurse Manager in scheduling HUC staff
Participates on Duke University entity or Health System committees as recommended by COD/NMO.
Provides feedback to Nurse Manager in the hiring, and performance evaluations of HUC staff.
Serves as a liaison between HUC staff and other hospital personnel or departments.
Coordinates, implements, and assists in developing policies and procedures related to HUC work in collaboration with Management Team.
Conducts audits of work performed by HUCs as directed by NMO/COD
Perform other related duties incidental to the work described herein.
The intent of this job description is to provide a representative and level of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the total of the specific duties and responsibilities of any particular position. Employees may be directed to perform job-related tasks other than those specifically presented in this description.
Duke University is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.
Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas-an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.
Essential Physical Job Functions
Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.