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INVENTORY CONTROL ASSOCIATE II
Job Title: INVENTORY CONTROL ASSOCIATE II
Job Code: 4080
Job Level: B2
Revised Date: 06/27/2005
Supervisory Responsibility: No
General Description of the Job Class
Coordinate and participate in a variety of clerical duties involved in maintaining inventory records and associated accounts to ensure accurate records of stock on hand, proper payment to vendors for materials received and accuracy of assigned asset accounts.
Duties and Responsibilities of this Level
Reorder standing order stock items in accordance with established minimum and maximum stock levels, projected usage and estimated date of delivery.
Verify receipt of stock ordered reconciling any discrepancies on invoices with vendors; compute unit prices for stock received and record all receipt and pricing information on inventory record cards.
Write issue tickets when required; record stock issued from stock issue tickets on inventory record cards and record stock issue ticket information into log book; prepare batch headers of stock issue tickets for data conversion.
Compare stock issue edit listings with log book to verify that departments are charged accurately for stock issued.
Compare detailed financial statements of assigned asset accounts with computer generated edit listings to verify status of accounts and accuracy of amount paid to vendors.
Prepare monthly reports comparing established minimum and maximum stock levels to actual usage. Reconcile inventory record cards with stock on hand annually and periodically, making appropriate adjustments for loss and gain of actual inventory.
Type new inventory record cards, answer telephone, take messages, transfer calls, route and reroute mail.
Assist in the training of new personnel. Perform other related duties incidental to the work described herein.
Required Qualifications at this Level
Work requires knowledge of basic mathematical and clerical principles normally acquired through a high school education.
Work requires one year of clerical accounting or related experience to acquire a practical knowledge of inventory transactions and record keeping requirements and techniques.
OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE
Degrees, Licensure, and/or Certification
Knowledge, Skills, and Abilities
Distinguishing Characteristics of this Level
The intent of this job description is to provide a representative and level of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the total of the specific duties and responsibilities of any particular position. Employees may be directed to perform job-related tasks other than those specifically presented in this description.
Duke University is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.
Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas-an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.
Essential Physical Job Functions
Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.