Duke University Health System (DUHS) Job Descriptions
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HUMAN RESOURCES SPECIALIST
Job Title: HUMAN RESOURCES SPECIALIST
Job Code: 4544
FLSA: N
Job Level: D2
Revised Date: 07/01/2009
Supervisory Responsibility: No
General Description of the Job Class
Perform a variety of specialized, complex activities in the coordination of Human Resources (HR) for a large department. Strong emphasis on proactive problem resolution and departmental communications.
Duties and Responsibilities of this Level
Plan, coordinate, and participate in HR related programs and activities.
Investigate, document, and resolve HR problems and issues.
Serve as a primary contact for routine HR-related inquiries from managers and staff. Research and respond to issues. Escalate more complex inquiries to the appropriate resource.
Interpret Duke HR policies and procedures, entity procedures and applicable laws. Consult with managers, providing guidance and education on appropriate compliance.
Coordinate the recording and maintenance of HR and Payroll data, and the generation and distribution of related reports and information (HR metrics, data requests, etc.). Conduct preliminary analyses of data, setting forth progress and adverse trends. Provide input into any recommendations or conclusions.
Review all personnel forms for completeness, accuracy, timing, and conformity to budget and policy guidelines.
Assist in the preparation and distribution of communications to managers, staff and job candidates (offer letters, publications, education materials, etc.).
Maintain liaison with HR representatives, Payroll representatives and others across Duke as necessary to obtain and provide information.
Perform other related duties incidental to the work described herein.
Required Qualifications at this Level
Education
Work requires knowledge of basic communications, research and mathematical principles normally acquired through a high school education.
Experience
Work requires the ability to review, maintain, research, and report on human resource and payroll information/activities generally acquired through five years of related experience.
OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE
Degrees, Licensure, and/or Certification
N/A
Knowledge, Skills, and Abilities
BUDGET PROJECTIONS
STATISTICAL REORTING
ANALYZE TRENDS
INTERVIEWING SKILLS
PERSONNEL PRACTICES
STATISTICAL ANALYSIS
CUSTOMER SERVICE
DUKE PAYROLL SYSTEM
OFFICE PROCEDURES
DUKE ACCOUNTING SYSTEM
CORRESPONDENCE
DATA VERIFICATION
PC WORDPROCESSING SOFTWARE
PC SPREADSHEET SOFTWARE
PC DATABASE MGT SOFTWARE
Distinguishing Characteristics of this Level
N/A
The intent of this job description is to provide a representative and level of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the total of the specific duties and responsibilities of any particular position. Employees may be directed to perform job-related tasks other than those specifically presented in this description.
Duke University is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.
Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas-an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.
Essential Physical Job Functions
Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.
