Duke University Health System (DUHS) Job Descriptions
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HIM ASSOCIATE
Job Title: HIM ASSOCIATE
Job Code: 4608
FLSA: N
Job Level: B2
Revised Date: 11/30/2019
Supervisory Responsibility: No
General Description of the Job Class
HIM Associate employees work in the area of document management.
Document management staff are responsible for preparing, scanning, indexing, importing and quality assurance of medical record documents. With responsibility for the work flow in both the paper-based environment and the electronic medical record. They are responsible to communicate with physicians and their office staff, as well as other medical center staff routine.
Duties and Responsibilities of this Level
Utilizes basic medical terminology and medical record content knowledge to review and analyze electronic documents scanned at the point of care or imported into the EDCO Solarity or Hyland OnBase application to validate correct selection of MRN, document type and date of service. Assigns or corrects key word values as needed prior to marking for upload to the electronic health record.
Utilizes billing, regulatory and insurance knowledge to prepare, scan, and index revenue documents in Hyland OnBase to the assign correct patient and title values. Once assigned and indexed, routes the electronic version of the document to the appropriate Revenue team or work queue for processing.
Prepares and scans records into the document imaging system using EDCO Solarity, for permanent storage of patient information. Correctly identifies all demographic information, removes erroneous documents from patient record and feed documents through scanner.
Reviews for quality the electronic documents scanned at the point of service following indexing, using Hyland OnBase or EDCO Solarity to validate correct selection of document type, patient, CSN/encounter and date of service and makes corrections as needed.
Captures quality review and feedback in Hyland OnBase of any errors identified and corrected.
Performs other duties as assigned.
Required Qualifications at this Level
Education
High school or GED diploma required.
Experience
1 year of experience in Health Information Management, Document Management, or Healthcare Related Field required
Associate's / Bachelor's Degree in Healthcare, Business, IT, or Related Field can substitute for 2 years' experience
Degrees, Licensure, and/or Certification
N/A
Knowledge, Skills, and Abilities
Working knowledge of the health record, working knowledge of privacy regulations, Basic PC proficiency; Data analysis and research skills for error correction required; Microsoft Windows and Office Suite
Distinguishing Characteristics of this Level
The intent of this job description is to provide a representative and level of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the total of the specific duties and responsibilities of any particular position. Employees may be directed to perform job-related tasks other than those specifically presented in this description.
Duke University is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.
Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas-an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.
Essential Physical Job Functions
Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.
