Duke University Health System (DUHS) Job Descriptions

HIM TECHNICIAN I

Job Title: HIM TECHNICIAN I
Job Code: 4609
FLSA: N
Job Level: C1
Revised Date: 11/30/2019
Supervisory Responsibility: No

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General Description of the Job Class

Performs specialized health information activities necessary to organize, maintain, and use electronic patient health records. Positions at this level have high customer service, strong analytic and problem solving skills, require interpretation and explanation of policy and internal requirements related to health record documentation and completion, Medical Staff Bylaws, Rules and Regulations and organization-wide functions and policies and procedures. Specific job responsibilities are based on the service unit within Health Information Management assigned and include: Performs HIPAA compliant screening of incoming requests for protected health information of our patients, distribution of medical records, deficiency management to assure compliance with federal and state regulatory and accrediting body requirements for health record content and timely completion and document management to include the capture of health records in an electronic format. Excellent computer skills are required to complete basic to intermediate tasks within Maestro Care, Solarity, Hyland OnBase and other related applications.

Duties and Responsibilities of this Level

Document Management Functions:

Maintains the integrity of the Clinical Data Repository (CDR) with super user knowledge and general understanding of workflows between Hyland OnBase, Solarity and Maestro Care related to scanned document archival.

Release of Information Functions:

Manages tasks associated with the HIM Customer Service office to include greeting visitors, providing guidance for requesting medical records, completing the authorization for disclosure, verifying patient/personal representative authority/identify and facilitates same day customer service by coordination with the HIM team.

Deficiency Management Functions:

Analyzes electronic medical records to ensure compliance with regulatory requirements, Medical Staff Bylaws, and Duke Policy. Assists providers in completing deficiencies by clarifying the deficiency or explaining the record completion process within Maestro Care. Performs other duties as assigned.

Required Qualifications at this Level

Education

High school or GED diploma required

Experience

2 years of experience in Health Information Management, Document Management, or Healthcare Related Field required

Associates / Bachelors Degree in Healthcare, Business, IT, or Related Field can substitute for 2 years' experience

Associates Degree in HIT preferred

Degrees, Licensure, and/or Certification

N/A

Knowledge, Skills, and Abilities

Good organizational skills, excellent investigative/analytic skills with detail orientation, and strong follow through capabilities. Excellent verbal and written communication skills in order to effectively problem solve, develop working relationships and assist system users. Must be able to meet deadlines, work independently, set priorities and maintain confidentiality. Ability to multi-task and work with a high degree of accuracy and recall. Ability to train and interact with physicians. Ability to work calmly and efficiently in high pressure situations. Intermediate

Distinguishing Characteristics of this Level

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The intent of this job description is to provide a representative and level of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the total of the specific duties and responsibilities of any particular position. Employees may be directed to perform job-related tasks other than those specifically presented in this description.

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Duke University is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.

Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas-an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

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Essential Physical Job Functions

Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.