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HIM TECHNICIAN II
Job Title: HIM TECHNICIAN II
Job Code: 4610
FLSA: N
Job Level: C2
Revised Date: 11/30/2019
Supervisory Responsibility: No
General Description of the Job Class
Performs specialized or advanced health information activities necessary to organize, maintain, and use electronic patient health records. Positions at this level demonstrate a strong, independent work ethic, exceptional customer service, outstanding analytic and problem solving skills and demonstrate the ability to make decisions based upon standard operating procedures. Requires the ability to interpret and explain policy and internal requirements related to health record documentation, policies and procedures. Specific job responsibilities are based on the service unit within Health Information Management assigned and include: Performs HIPAA compliant screening of incoming requests for protected health information of our patients, distribution of medical records, deficiency management duplicate pairs resolution, deceased flag management, management of calls for medical record numbers; deficiency management to assure compliance with federal and state regulatory and accrediting body requirements for health record content and timely completion and document management to include the capture of health records in an electronic format. Expert computer skills to navigate and query multiple electronic systems required to complete complex tasks.
Duties and Responsibilities of this Level
Document Management Functions:
Maintains the integrity of the Clinical Data Repository (CDR) with comprehensive Subject Matter Expert knowledge of applications, workflow and integration within Hyland OnBase, Solarity and Maestro Care related to scanned document archival to troubleshoot end-users concern. Provides training and education resources to customers, as needed.
Monitors, investigates and takes appropriate action to resolve complex errors and interface errors preventing document upload to the electronic health record within multiple systems.
Performs audits, analyzes data, prepares reports and communicates findings to leadership.
Failed Faxes:
Communicates effectively and timely with sending individual and intended recipient to resolve transmission issues preventing successful transmission of information.
Monitors the electronic fax transmission failures and resolves to ensure timely release of outbound faxed information.
Monitors, investigates and takes appropriate action to resolve failed fax errors preventing document from transmitting and resends information.
Prepare and report daily metrics for fax transmission and failure. Demonstrates an intermediate level skill with Microsoft Office (Word, Outlook, Excel).
Monitors, submits and responds to Service Desk Tickets related to failed fax transmissions.
Coordinates updates to Maestro Care Provisioning ??? SER ??? DHTS Team to ensure accurate fax information within the Maestro Care database to prevent future errors
Release of Information Functions:
Complete the final review of authorization or requests for records and process simple requests for continuity of care, disability and insurance. Activities required include research and compilation of findings into summarized reports that will be shared with external clinical providers (Auth not required), the office of social security disability (authorization required), and insurance requests (authorization required).
Patient Identity Management Functions:
Duplicate medical record number merges
Analyze & review patient overlays and updates basic demographic information. Escalates complex issues requiring correction such as MRN unmerge and contact moves and documentation corrections.
Required Qualifications at this Level
Education
High school or GED diploma required
Experience
4 years of experience in Health Information Management, Document Management, or Healthcare Related Field required
Associates / Bachelors Degree in Healthcare, Business, IT, or Related Field can substitute for 2 years' experience
Associates Degree in HIT preferred
Degrees, Licensure, and/or Certification
N/A
Knowledge, Skills, and Abilities
Good organizational skills, excellent investigative/analytic skills with detail orientation, and strong follow through capabilities. Excellent verbal and written communication skills in order to effectively problem solve, develop working relationships and assist system users. Must be able to meet deadlines, work independently, set priorities and maintain confidentiality. Ability to work calmly and efficiently in high pressure situations. Intermediate knowledge of human anatomy and physiology and medical terminology highly recommended. Intermediate to Expert skills using Windows based software, familiarity with information technology hardware and software in a local and wide area network environment.
Distinguishing Characteristics of this Level
The intent of this job description is to provide a representative and level of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the total of the specific duties and responsibilities of any particular position. Employees may be directed to perform job-related tasks other than those specifically presented in this description.
Duke University is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.
Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas-an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.
Essential Physical Job Functions
Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.
