Duke University Health System (DUHS) Job Descriptions
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PROVIDER RECRUITMENT COORDINATOR
Job Title: PROVIDER RECRUITMENT COORDINATOR
Job Code: 4662
FLSA: N
Job Level: D2
Revised Date: 10/06/2025
Supervisory Responsibility: NO
General Description of the Job Class
The Provider Recruitment Coordinator plays a critical role in supporting the physician and Advanced Practice Provider (APP) recruitment process across Duke University Health System (DUHS). This position is responsible for evaluating candidate qualifications, managing the interview experience, coordinating with external vendors, and driving process improvements in collaboration with recruitment and departmental leadership.
Duties and Responsibilities of this Level
Candidate Evaluation and Qualification Review
Independently evaluate physician and APP CV's for minimum qualifications, board certification, licensure, and alignment with specialty requirements.
Make recommendations to senior recruiters and hiring leaders regarding candidate advancement.
Exercise discretion in screening decisions to ensure compliance with DUHS standards and regulatory requirements.
Candidate Experience and Itinerary Oversight
Own the design and execution of physician/APP interview itineraries, ensuring candidates' schedules, departmental needs, and organizational priorities are balanced.
Oversee and resolve conflicts in scheduling with discretion, elevating only complex issues to senior leadership.
Ensure the candidate experience reflects DUHS' standards of professionalism and hospitality.
Vendor & Partner Relationship Management
Independently manage relationships with external vendors (e.g., travel agencies, relocation firms, real estate partners).
Negotiate services, resolve conflicts, and ensure fiscal accountability in alignment with departmental budgets.
Evaluate vendor performance and make recommendations to improve candidate support services.
Recruitment Strategy & Process Improvement Partner with Physician Recruiters and leadership to design and implement specialty-specific recruitment strategies.
Analyze recruitment pipeline data, identify gaps, and recommend process improvements.
Stakeholder Liaison & Consultation Serve as a liaison to physician recruitment teams, hiring departments, onboarding, credentialing, and benefits partners.
Provide consultative guidance to leaders regarding recruitment processes, candidate engagement, and timelines.
Required Qualifications at this Level
Education
Work requires analytical, communications and organizational skills generally acquired through completion of a bachelor's degree program -OR- Two years of postsecondary education with three years of experience in Talent Acquisition or a related field.
Experience
One year of experience in Talent Acquisition or a related field.
Degrees, Licensure, and/or Certification
Knowledge, Skills, and Abilities
Understanding of physician and APP credentialing, licensure, and specialty-specific qualifications.
Ability to assess candidate qualifications and recruitment data to inform decisions and strategies.
Strong organizational skills to manage multiple candidate itineraries, vendor relationships, and recruitment initiatives.
Clear and professional verbal and written communication with candidates, vendors, and internal stakeholders.
Capable of making independent decisions regarding candidate screening and itinerary management with minimal oversight.
Ability to work cross-functionally.
Comfortable navigating changing priorities, complex schedules, and evolving recruitment needs.
Competent in using applicant tracking systems (ATS), scheduling tools, and data analysis platforms.
Distinguishing Characteristics of this Level
The intent of this job description is to provide a representative and level of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the total of the specific duties and responsibilities of any particular position. Employees may be directed to perform job-related tasks other than those specifically presented in this description.
Duke University is an Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, (including pregnancy and pregnancy related conditions), sexual orientation, or military status.
Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas-an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.
Essential Physical Job Functions
Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.
