Duke University Health System (DUHS) Job Descriptions
Duke Job Postings
To see if there are current openings for any of the job descriptions listed on this web site, please search Duke Jobs.
FACILITIES MGMT SPECIALIST, DR
Job Title: FACILITIES MGMT SPECIALIST, DR
Job Code: 5146
FLSA: E
Job Level: E3
Revised Date: 01/01/2007
Supervisory Responsibility: No
General Description of the Job Class
Assists with establishing and implementing goals, policies, procedures, schedules, priorities and development of departmental budget. Works with Director and COO to ensure that the condominium records and leases are kept current an accurate. Assist in purchasing items for the hospital from the capital furniture pool, and tracks expenses. Liaison between the MOB tenants and the hospital, for customer satisfaction and resolution of problems.
Duties and Responsibilities of this Level
Demonstrates consistent patterns in the following categories: Medical Office Building Management. Ensures that the medical office buildings are maintained in a safe, clean, presentable manner. Documents service and maintain records on all areas where work has been performed; supervises contractors who perform work in MOB's. Distributes customer evaluations to business managers in the building semi-annually, produces reports to administration based on responses. Works with lease preparation and maintains leasing database. Keeps Director and COO informed of pending lease renewals and CPI increases. Ensures a high level of customer satisfaction with rental properties. Coordinates and schedules moves for departments and offices on the campus; supervises moves. Provides update information for building directories following relocations and vacancies. Performs purchasing functions as need for Engineering and Facilities Department. Purchases furniture for all departments within the hospital. Maintains an inventory of furniture that is available for use at the facility Maintains orderly and systemized files Condominium Association Acts as secretary for condominium associations Maintains records of all meetings and distributes to all shareholders in the association. Tracks expenses, provides quarterly reports to Administration. Ensures completion and distribution of condo tax returns Facilities Project Tracking Develop and implement process to track projects by deadlines. Receive progress reports from contractors to maintain tracking of projects. Maintain and update move schedule for Facility Services Ensures correction and follow up for all items addressed in the Health Department and Fire Marshall Surveys. Maintains records for JACHO compliances. Assist with record maintenance
Required Qualifications at this Level
Education
Graduate of a 2 year degree program in related field OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE
Experience
N/A
Degrees, Licensure, and/or Certification
N/A
Knowledge, Skills, and Abilities
N/A
Distinguishing Characteristics of this Level
N/A
The intent of this job description is to provide a representative and level of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the total of the specific duties and responsibilities of any particular position. Employees may be directed to perform job-related tasks other than those specifically presented in this description.
Duke University is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.
Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas-an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.
Essential Physical Job Functions
Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.
