Duke University Health System (DUHS) Job Descriptions
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SOURCING MANAGER
Job Title: SOURCING MANAGER
Job Code: 5283
FLSA: E
Job Level: F2
Revised Date: 06/01/2008
Supervisory Responsibility: No
General Description of the Job Class
Proactively identify and negotiate contract opportunities to leverage the buying power of the University and Duke University Health System to lower the cost of procurement of goods and services. Ensure that contracts meet all federal regulations and customer needs.
Duties and Responsibilities of this Level
Negotiate contracts with suppliers; evaluates bids and proposals and makes award decisions; review and interpret vendor contracts for accuracy and completeness.
Manage contracts with suppliers to ensure supplier compliance; analyzes supplier change requests to existing contracts and approves changes or revisions.
Participate on procurement sourcing teams for the research, bid and contract management of supplies and services.
Participate in strategic planning to target future cost savings with appropriate commodity. Track markets to anticipate customer needs, changes to those needs, and the impact to existing contracts or development of future contracts; monitor inflation and its impact on forecasting. Evaluate Supplier performance through review of reports and customer feedback; resolve issues and implement solutions to address negative supplier performance.
Act as liaison between university and subcontractors to implement fulfillment of contracts.
Facilitate the resolution of disputes with supplier to ensure optimal customer satisfaction.
Coordinate the integration of new suppliers into the procurement system.
Create and review reports showing status of contract activity.
Ensure compliance with federal, state and local laws.
Required Qualifications at this Level
Education
Work requires the completion of a Bachelor's degree in Business Administration, Accounting or business related field.
Experience
Requires five years of progressively responsible contract administration/procurement-related experience.
OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE
Degrees, Licensure, and/or Certification
N/A
Knowledge, Skills, and Abilities
Analyze Trends
Duke Accounting System
Customer Service
Data Analysis
PC Word Processing Software
PC Spreadsheet Software
PC Database Management Software
Contacts:
Frequent contact with procurement leadership in establishing strategic initiatives for cost savings. Frequent contact with external suppliers in the negotiation and implementation of contracts. Frequent contact with customers in the assessment and fulfillment of needs.Frequent contact with all of the procurement teams in the daily operations of procurement process.
Essential Skills and Knowledge:
Communication and interpersonal skills
Customer Service skills
Negotiation skills
Knowledge of procurement, purchasing systems and contract negotiation
Distinguishing Characteristics of this Level
N/A
The intent of this job description is to provide a representative and level of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the total of the specific duties and responsibilities of any particular position. Employees may be directed to perform job-related tasks other than those specifically presented in this description.
Duke University is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.
Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas-an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.
Essential Physical Job Functions
Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.
