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MANAGER, CASE MANAGEMENT
Job Title: MANAGER, CASE MANAGEMENT
Job Code: 5306
FLSA: E
Job Level: I1
Revised Date: 08/01/2022
Supervisory Responsibility: Yes
General Description of the Job Class
The Manager reports directly to the Assistant Director of the Case Management Department and provides direct supervision and oversight of the Case Managers (CMs) and Clinical Social Workers (CSWs) who function within the inpatient and outpatient settings. The Manager is responsible for operationalizing Case Management and Clinical Social Work workflow standards and processes, ensuring adherence to regulatory guidelines and ensuring operations are consistent with DUHS organizational standards.
Duties and Responsibilities of this Level
- Functions as a departmental subject matter expert. - In conjunction with the Team Leaders, the Manager will assess the daily census assignment ensuring acuity and caseloads are equitable. - Provides hands-on support for critical staffing needs. - Monitors productivity. - Partnering with Assistant Director's and Director in conducting leadership rounds to support workflow and staff engagement. - Development and oversight of CM and CSW work schedules/calendar management via API in accordance with the PTO policy. - Ensure adherence to all Case Management Department and DUHS organizational policies. - Ensures adherence to regulatory compliance. - Promotes an environment of interdepartmental, health system and post- acute care collaboration. - Attends and contributes to the Utilization Management Committee meeting. - Will participate in the development and presentation of projects and education topics to designated departments, provider groups, clinical service units and post-acute care arenas as indicated. - Collaboration with CSU leadership on continuous process improvement activities. - In collaboration with the Assistant Directors and Human Resources, manages the recruitment, hiring, onboarding and retention of Case Management Department staff. - Will conduct employee 30/60/90 day evaluations as well as mid-year and end of year evaluations. - In conjunction with the Administrative Director, maintains employee Human Resource and secondary files in accordance to Joint Commission and DUHS guidelines. - Ensures compliance with licensure and certification requirements of new and existing employees. - In conjunction with TLs, will support daily patient flow huddles. - Provides education to support regulatory compliance in collaboration with DUHS Compliance and CM Department leadership. - Conducts Case Management team meetings. - Participates in monthly CM/CSW Divisional Meetings. - Provide education and feedback to provider groups as indicated - Monitors monthly reporting including but not limited to CM productivity, Readmission Documentation, Initial Time to Assessment, Avoidable Days Documentation, Important Message from Medicare Compliance and Discharge Appeals processes. Collaborates with the Assistant Director regarding outcomes. - Works with the Physician Advisors and Medical Directors on escalation of care and process improvement activities including but not limited to LOSM, readmissions, avoidable days, denial management, problem solving and education needs. - Participates in the review and updating of Case Management policies. - Escalates and keeps Assistant Director/Director informed of workflow or personnel concerns.
Required Qualifications at this Level
Education
BSN or MSW required
Experience
5 years of relevant experience
Degrees, Licensure, and/or Certification
Must have current or compact RN licensure in the state of North Carolina or current licensure as a licensed clinical social worker by the NC Social Work Certification and Licensure Board.
Knowledge, Skills, and Abilities
Experience with care coordination, discharge planning, clinical documentation and Utilization review
PC proficiency and experience with care management workflow systems, such as Canopy
Knowledge of InterQual criteria and patient status change
Strong communication and leadership skills
Knowledgeable of JCAHO, federal and state standards/regulations Considerable knowledge of large-scale health care facilities, policies, and issues
Considerable knowledge of clinical protocols and practice management requirements in assigned area
Ability to analyze data and employ approved management techniques and statistical tools to obtain maximum effectiveness, efficiency, and information
Ability to interpret established policies into operating procedures and to execute case management programs
Ability to coordinate effectively various functions and activities for maximum cooperation and efficiency
Ability to direct, instruct and advise staff in the approved methods, procedures and practices employed in effective health care administration
Ability to receive and effectively react to day-to-day problems presented by staff as well as others
Knowledge of accreditation standards, health care regulations, performance improvement, patient safety and policy formulation
Effective organizational, oral and written communication skills, problem solving, program development, computer skills, strong leadership, and team building skills
Ability to work with a variety of disciplines and levels of staff across departments and the health system is required
Knowledge of payer requirements and discharge planning regulations that support the effect development of departmental policies, procedures and standards
Ability to establish priorities, meet deadlines, develop and manage the department's productivity standard in the management of the work assignment
Ability to form positive, collaborative relationships with members of the executive team, hospital staff, post-acute providers and payers Ability to effectively negotiate with internal and external service providers
Knowledge of information systems to support the evaluation of current capacity as well as future needs
Distinguishing Characteristics of this Level
N/A
The intent of this job description is to provide a representative and level of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the total of the specific duties and responsibilities of any particular position. Employees may be directed to perform job-related tasks other than those specifically presented in this description.
Duke University is an Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, (including pregnancy and pregnancy related conditions), sexual orientation, or military status.
Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas-an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.
Essential Physical Job Functions
Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.
