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EMERGENCY MANAGEMENT COORDINATOR
Job Title: EMERGENCY MANAGEMENT COORDINATOR
Job Code: 5348
FLSA: E
Job Level: G1
Revised Date: 10/06/2017
Supervisory Responsibility: No
General Description of the Job Class
Serve in the role as the Chair of the Emergency Preparedness Sub-committee for general administration in planning, coordinating, maintaining, and updating the Duke University Hospital (DUH) Emergency Management Plan including both internal and external event responses. Provide necessary project management and support for all emergency preparedness sub-committee agenda items as needed. Report to the Associate Operating Officer for Emergency Services.
Duties and Responsibilities of this Level
Develop and maintain the DUH Emergency Management Plan, ensure that the plan is maintained and up to date, and that the plan meets JC standards.
Work directly with hospital education to design, develop, coordinate and implement hospital-wide and site specific training for the DUH Emergency Management Plan.
Orchestrate the execution of two Hospital-wide Emergency Preparedness Drills per year (at minimum), one of which must include a coordinated response with local emergency services. Convene an interdepartmental critique of each drill and record recommendations and lessons learned. Develop other more specific and frequent drills as deemed necessary by the committee or the sub-committees.
Participate with internal and external task forces, committees, and agencies regarding emergency preparedness including those at the hospital, local, regional, and state levels.
Investigate, research, and make recommendations regarding best practices with respect to emergency preparedness.
Oversee and manage Joint Commission, CMS, NFPA, and OSHA EM compliance for DUH Hospital and hospital-based clinics.
Support the implementation and on-going education of the Hospital Incident Command System (HICS), the key element of the DUH Emergency Management Plan, including supporting the following responsibility areas: Security and Safety, Communications, Training, Operations, Logistics, Planning, Finance and Operations.
Provide project management support for those committees responsible for developing specific needs associated with various emergency scenarios for external events (trauma, bio-terrorism, chemical, nuclear), and internal events (fire, weather, damaged utilities, etc.).
Chair the hospital emergency preparedness committee and other related sub-committee meetings; contributes ideas and monitors the planning process. Develop project plans and timelines for accomplishing outstanding tasks. Identify inconsistencies among plans and proposes corrective measures.
Identify systems and operational problems and propose solutions. Work to build consensus when departmental response plans diverge.
Collect, review, and provide edit support to managers for all departmental plans, and ensure that the plans are cohesive and comprehensive. Ensure that accepted recommendations from incident critiques and/or ad hoc task forces are included in updated versions of departmental plans, recommend revisions as necessary, submit to administration for approval prior to publication, and publish interim updates of the plan as needed.
Ensure that the Emergency Management Call Lists are up to date and functional, conduct quarterly reviews and verification of hospital call lists, and publish updates.
Responsible for coordinating and summarizing all capital and significant operational requests to support emergency preparedness. Present summary requests to the Emergency Preparedness Chair and committee for review and approval.
Work with local experts to ensure that emergency preparedness equipment and supplies are available and in good working order. Assists in the coordination of recommending purchase of supplies/equipment as necessary.
Perform other related duties incidental to the work described herein.
Required Qualifications at this Level
Education
Work requires a Bachelor Degree. Masters Degree preferred.
Experience
Work requires four years experience in healthcare management, disaster management, or project administration.
Experience in leading teams required.
Training or experience in Project Management required. Prior training, certification and experience in the following areas strongly preferred: emergency planning and management, emergency department, emergency medical services and/or fire services, risk management, hazardous materials management.
Degrees, Licensure, and/or Certification
A valid Driver's license is required. Certifications in Emergency Management from FEMA, NEMA, or related agencies are required within 6 mos of hire (ICS 100, 200, 300, 400, 700, & 800).
Knowledge, Skills, and Abilities
Excellent written and oral communication skills.
Competent with computer software such as Word, Excel, PowerPoint, etc.
Strong leadership skills, interpersonal skills, consensus building skills.
Comfortable developing and delivering presentations.
Operational problem solving/decision making experience.
Demonstrated ability to multi-task with strong written and verbal communication, presentation, training, facilitation, and leadership, and teaching skills, and the ability to organize and facilitate large groups.
Demonstrated ability to work independently and also to work effectively in a team environment
Must be able to pass physical requirement to allow emergency response wearing personal protective equipment (PPE).
Distinguishing Characteristics of this Level
N/A
The intent of this job description is to provide a representative and level of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the total of the specific duties and responsibilities of any particular position. Employees may be directed to perform job-related tasks other than those specifically presented in this description.
Duke University is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.
Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas-an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.
Essential Physical Job Functions
Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.
