Duke University Job Description:


Job Code: 0534 


Job Level: 09 

Revised Date: 07/01/2007  

Job Family: JF 03 

Occupational Summary

Perform complex clerical payroll duties involved in the preparation and processing of the Duke University payrolls.

Work Performed

Perform complex clerical duties involved in the preparation and processing of the University payrolls to ensure accuracy of subsequent check writing.

Process time cards to ensure proper completion and authorization; separate time cards according to hours worked; compare payroll data of new employees against Master Distribution List to ensure correctness; prepare manual checks as required.

Prepare Faculty and Staff payroll gross control totals; prepare control sheets for verification of completed payroll data; distribute department payroll check subsequent to preparation by data processing; coordinate corrective action on incomplete or incorrect time cards with departmental payroll personnel.

Establish and maintain special files as required.

Answer inquiries from federal, state and local agencies and from individuals concerning payroll data; resolve general problems of payroll processing. Review work of lower level payroll clerks and assist in the training of new personnel.

Perform other related duties incidental to the work described herein. The above statements describe the general nature and level of work being performed by individuals assigned to this classification. This is not intended to be an exhaustive list of all responsibilities and duties required of personnel so classified.

Required Qualifications at this Level


Work requires knowledge of general accounting principles usually acquired through two years post-secondary education in accounting or a related business field.



Work generally requires 3 years of experience in an accounting setting to become familiar with the accepted accounting practices involved in maintaining more complex financial records and in verifying, preparing, and processing payrolls.






The intent of this job description is to provide a representative and level of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the total of the specific duties and responsibilities of any particular position. Employees may be directed to perform job-related tasks other than those specifically presented in this description.

Duke University is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.

Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas-an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

Essential Physical Job Functions

Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.