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Duke University Job Description: |
Job Title: CLINICAL RESEARCH FINANCE ASSOCIATE,DOCR |
Job Code: 1014 |
FLSA: E |
Job Level: 70 |
Revised Date: 05/01/2022 |
Job Family: JF 28 |
The Duke Office of Clinical Research (DOCR) provides support to investigators and study teams conducting clinical research. Duke University School of Medicine recently implemented, OnCore, a Clinical Trials Management System (CTMS), and One Duke Budget, a standardized approach to budget development and negotiation that leverages OnCore Financials to ensure accurate, efficient and consistent budgets. This position will support the OnCore Financials workflows of Industry-funded clinical trials and clinical research and will play a key role in the continued rollout of OnCore Financials and One Duke Budget throughout the Duke University School of Medicine.
OnCore Start Up and Budget Support
Assist in the development and support of the clinical research start-up workflow, including budgeting, billing, invoicing, and other areas as needed.
Understand research protocols, clinical trial agreements, Medicare Coverage determination process, financial budgets and fees associated with the research.
Critically evaluate research protocols to assess resource needs; assessment includes research procedures, clinical research staff time, investigator time, and the inclusion of costs from ancillary departments.
Develop an internal cost assessment and preliminary budget in OnCore Financials Console, using the One Duke Budget model, for CRU use during negotiations.
Review contract payment terms and provide feedback to CRU prior to negotiations.
Complete and review OnCore
Financial Console to ensure negotiated financials terms have been accurately translated and built within the system.
OnCore Invoicing Support
Research invoice data in OnCore and SAP to query information, run reports, and analyze results.
Assist CRUs with invoice creation and troubleshooting invoice creation errors.
Support units with processing OnCore invoice adjustments including reverse and amend, write offs, and partial payments.
Review and approve submitted invoice write offs.
Work with CRUs to monitor and review the OnCore Billable Items list in order to accurately capture protocol Accounts Receivable data.
Work with CRUs to accrue unbilled revenue monthly for activity in OnCore and trial trackers.
OnCore Payments Support Help to facilitate and support the OnCore payment process by working with CRUs and Duke Accounts Receiving.
Receivable to research payment discrepancies and research variances between OnCore and SAP.
Training Support
OnCore Financials training through development of training materials and assisting with classroom and "at the elbow" training sessions.
| Education/Training: | Work requires a Bachelor degree |
| Experience: | Work requires a minimum of three years' experience. Preferred experience in research, finance, or related. Preferred candidate will have experience in customer service, budgeting for clinical trials, billable events, invoicing sponsors, and managing payables. |
| Skills: |
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The intent of this job description is to provide a representative and level of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the total of the specific duties and responsibilities of any particular position. Employees may be directed to perform job-related tasks other than those specifically presented in this description.
Duke University is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.
Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas-an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.
Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.