|
Duke University Job Description: |
Job Title: ASSOC DEAN, GRADUATE SCHOOL |
Job Code: 1768 |
FLSA: E |
Job Level: 16 |
Revised Date: 12/01/2007 |
Job Family: JF 33 |
The Associate Dean of Admissions for The Graduate School (TGS) is responsible for the development and implementation of a successful strategy for the admissions functions of The Graduate School and Duke Kunshan University (DKU). As a member of The Graduate School's senior leadership team, the Associate Dean assists with the management of the school; including strategic planning, policy decisions, and assessment of applicant and student needs. Furthermore, the Associate Dean works in collaboration with other chief admissions officers of the various schools of Duke University regarding admissions related topics.
Serve as a member of The Graduate School's senior leadership team in managing the school, including strategic planning, policy decisions, assessment of student needs, and collaborating with colleagues across the University.
Define and direct admissions policies and procedures to facilitate the accurate and timely receipt and review of applications.
Monitor and approve admissions recommendations in consultation with deans and faculty, and set terms for provisional admissions.
Supervise all admissions office personnel and operations including functions of operation, organize and complete yearly reviews, vacation schedules, salary recommendations, promotions and disciplinary actions.
Assess needs and identify new technology requirements to improve efficiency through automation.
Effectively communicate with the SISS office/OIT to convey those requirements and define strategies for the application for admission, applicant communications and reporting requirements.
Define policies and processes in coordination with Duke Visa Services to ensure compliance with federal regulations to enable the matriculation of international students.
Prepare reports and analyses setting forth progress, adverse trends and make appropriate recommendations in any areas in or related to admissions to the Dean and/or TGS Senior Staff.
Work with internal and external groups to keep policies and processes current by implementing best practices regarding university policy, industry standards, credential evaluation, and FERPA guidelines.
Define and implement the online communications and social media strategy for the admissions office.
Work with the recruiting division of the Office of Graduate Student Affairs to assist in the recruitment of traditionally underrepresented students.
Work with TGS financial aid office to develop and implement policies and procedures for delivery of financial awards simultaneously with offers of admission.
Define policies and processes for the imaging/capturing of application materials and student records into the imaging system to ensure privacy and confidentiality with sensitive, personal data.
Ensure that Duke institutional policies with outside governing agencies and institutional mandates and requirements are met and applied.
Oversee the application process (from application inquiry to student matriculation) for admission to the DKU graduate programs.
This includes application system set-up, coordination with and training of DKU personnel regarding policies and procedures.
Maintain open and effective communications with DKU and the individual degree programs to translate their needs into one central application.
Prepare reports and analyses concerning the status of applications, admission and matriculation decisions.
Provide analysis, options, advice and recommendations to the Dean, TGS senior staff and/or the DKU leadership team.
Manage all procedures and policies for transition of data throughout the electronic process to ensure a smooth integration with University data management systems.
| Education/Training: | Work requires the analytical, organizational and communications skills generally acquired through a bachelor's degree in a related field. |
| Experience: | Work requires six years of experience in an administrative and/or business setting to become familiar with programs and activities involved in administrative operations, organizational and business matters. |
| Skills: |
|
The intent of this job description is to provide a representative and level of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the total of the specific duties and responsibilities of any particular position. Employees may be directed to perform job-related tasks other than those specifically presented in this description.
Duke University is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.
Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas-an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.
Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.