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Duke University Job Description: |
Job Title: PROJECT MANAGER, VP HR |
Job Code: 2352 |
FLSA: E |
Job Level: 00 |
Revised Date: 10/30/2024 |
Job Family: JF 28 |
Provide project and administrative support of a complex and confidential nature for multiple units and executives within Human Resources and Visa Services. Plan, coordinate and administer activities within program areas and provide support to achieve unit goals and priorities.
Provide strategic assistance to the Vice President for Human Resources on special projects and programs.
Carry out critical and important projects in collaboration with other team or committee members making recommendations regarding appropriate courses of action based on a thorough understanding of desired outcomes, expectations, and timelines. Escalate project issues when needed.
Plan, coordinate and administer activities of assigned programs to include developing and implementing procedures, processes, services, and systems; train employees in proper methods and procedures and ensure correctness of work.
Manage operational and programmatic decisions that have a significant impact on the successful achievement of program strategies and objectives; develop, coordinate, and advise staff regarding program policy.
Monitor and evaluate program effectiveness using qualitative and quantitative research techniques; investigate trends, and recommend and implement modifications to improve program effectiveness.
Manage budget and logistics for meetings and events and other related programs.
Effectively communicate expectations to project stakeholders in a timely and clear manner, coordinating efforts on an ongoing basis. Develop and communicate project status updates for executives and other leaders, as required. Prepare agendas and attend selected meetings with work groups, project teams, committees and/or task forces, ensuring that action items arising from these meetings are executed in a timely fashion.
Initiate, establish, and maintain excellent working relationships with key stakeholders, both internal and external to the university.
Maintain liaison with other programs, offices and departments at Duke to coordinate program business and to accomplish unit or program objectives; interface with external organizations as appropriate to ensure cooperative efforts are enhanced and available resources are utilized.
Maintain, review, and reconcile departmental or divisional budgetary records, prepare budgetary projections and recommendations.
Arrange for and schedule appointments and meetings for executives; screen and respond to inquiries, advise, and answer questions concerning departmental or divisional activities
Perform other related duties incidental to the work described herein.
The above statements describe the general nature and level of work being performed by individuals assigned to this classification. This is not intended to be an exhaustive list of all responsibilities and duties required of personnel so classified.
| Education/Training: | Work requires analytical, communications and organizational skills generally acquired through completion of a bachelor's degree program. |
| Experience: | Work requires five years of experience in project administration including complex projects involving multiple functional groups OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE. |
| Skills: |
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The intent of this job description is to provide a representative and level of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the total of the specific duties and responsibilities of any particular position. Employees may be directed to perform job-related tasks other than those specifically presented in this description.
Duke University is an Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, (including pregnancy and pregnancy related conditions), sexual orientation, or military status.
Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas-an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.
Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.