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Duke University Job Description: |
Job Title: DEPUTY DIR, MUSEUM OF ART OPERATIONS |
Job Code: 2839 |
FLSA: E |
Job Level: 16 |
Revised Date: 03/01/2012 |
Job Family: JF 28 |
Provide strategic assistance to the museum Director in developing budgets and financial procedures. Direct and manage the operational functions of the Nasher Museum including finance, human resources, facilities and space planning, and museum security.
With museum director, plan museum's operational budget by analyzing exhibition and program needs, projected revenue and expenses.
Provide long-range projections and strategic planning information as needed.
Prepare periodic financial reports and analyses for the museum Director, the University, and Board of Advisors.
Analyze business processes and implement best practices. Regularly review and update museum policies and procedures to ensure strong internal controls.
Oversee reconciliation of expenses and fee and cash management. Oversee reconciliation of procurement card transactions. Ensure that transactions comply with University policies and procedures.
In consultation with the museum Director, determine fiscal requirements, make projections and prepare budgets for building and capital projects.
Supervise and coordinate the work of the department business manager, HR specialist, facilities manager. Provide on-site supervision of the manager of cultural property protection.
Advise the Director on employment related policies and practices. Manage personnel actions to ensure compliance with University policies on equal pay, employment, training and wage administration. Establish and communicate the museum's internal HR and payroll policies to all hiring managers.
Ensure that all University payroll procedures and requirements are met to assure timely payment for all museum employees.
Develop and manage employee resources and programs for the museum, including training opportunities, award programs, special events and other initiatives as needed.
Recommend various personnel actions including hiring, performance appraisal, promotions, transfers and vacation schedules.
Oversee the museum's property management and accountability. Maintain effective interface with University officials working with building, maintenance, and facility issues.
Manage the purchasing and maintenance activities of the museum property.
Coordinate with Duke Police to ensure adequate security presence on museum property for exhibitions, rentals and special events. Ensure that security personnel are trained in the latest security procedures for cultural property protection.
Maintain communication with Duke Police to ensure compliance with security policies and procedures.
Represent the Director in meetings and events of an administrative nature as needed.
Perform other related duties incidental to the work described herein.
The above statements describe the general nature and level of work being performed by individuals assigned to this classification. This is not intended to be an exhaustive list of all responsibilities and duties required of personnel so classified.
| Education/Training: | Work requires the general knowledge gained through a master's degree. |
| Experience: | Work requires at least six years of experience in an administrative and/or business setting to become familiar with programs, activities involved in operational budgets and organizational and business matters and to acquire skills necessary to implement and coordinate such programs. Background in a Museum setting.
OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE |
| Skills: | N/A |
The intent of this job description is to provide a representative and level of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the total of the specific duties and responsibilities of any particular position. Employees may be directed to perform job-related tasks other than those specifically presented in this description.
Duke University is an Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, (including pregnancy and pregnancy related conditions), sexual orientation, or military status.
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Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.