Duke University Job Descriptions

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Job Code: 0430
Job Level: 85
Revised Date: 03/11/2024
Job Family: JF 20

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Occupational Summary

Supervise the clerical and manual tasks involved in the receipt, verification, storage and issuance of equipment, materials and supplies in a Duke University stockroom or warehouse.

Work Performed

Supervise the clerical and manual tasks involved in the receipt, verification, storage, safekeeping and issuance of equipment, materials and supplies in a University stockroom or warehouse in accordance with established policies and procedures.

Supervise handling of incoming and outgoing shipments, verification of new merchandise against purchase orders and invoices, price marking and transfer of merchandise according to requisitions.

Maintain outstanding order, purchase order and requisition files; conduct special and scheduled stockroom or warehouse inventories.

Plan and schedule work of stockroom or warehouse personnel ensuring proper distribution of assignments, adequate manning, space and facilities for subsequent performance of tasks. Assist in the buying of cyclical inventory as directed.

Recommend the ordering of equipment, materials and supplies as needed.

Prepare reports and analyses setting forth stock turnover, new merchandise received, shortage or overstock of merchandise and damaged goods.

Recommend various personnel actions including, but not limited to, hiring, performance appraisals, promotions and vacation schedules.

Train new personnel.

Perform other related duties incidental to the work described herein. The above statements describe the general nature and level of work being performed by individuals assigned to this classification. This is not intended to be an exhaustive list of all responsibilities and duties required of personnel so classified.

Required Qualifications at this Level


Work requires the ability to provide information, coordinate the work of other employees, prepare and maintain reports and files generally acquired through a high school education.


Work requires three years experience in shipping/receiving or related setting.




The intent of this job description is to provide a representative and level of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the total of the specific duties and responsibilities of any particular position. Employees may be directed to perform job-related tasks other than those specifically presented in this description.

Duke University is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.

Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas-an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

Essential Physical Job Functions

Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.