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SUPERVISOR, SPECIAL EVENTS
Job Title: SUPERVISOR, SPECIAL EVENTS
Job Code: 0717
FLSA: N
Job Level: 08
Revised Date: 05/04/1988
Job Family: JF 03
Occupational Summary
Supervise and coordinate equipment rental operations through the handling of reservations from internal coordinators and external rental clients, inventory management and the supervision and scheduling of both permanent and temporary employees.
Work Performed
Supervise Special Events equipment rental operations by handling reservation requests from internal coordinators and external rental clients, creating and maintaining a rental inventory control system, arranging for supplementary equipment from commercial companies when needed and ensuring that accounting staff are supplied with appropriate billing information.
Supervise labor force for delivery, setup and takedown of special events by issuing work orders and scheduling temporary laborers as needed during periods of heavy activity; physically assist in equipment delivery or setup as necessary. Supervise setup and operation of warehouse storage location for equipment items.
Maintain equipment in good condition; purchase replacement parts and supplies and arrange for repair and maintenance as needed; maintain inventory control of Special Events equipment.
Recommend purchases of replacement equipment and of new rental items based on market demand.
Recommend rental charge rates based on customer feedback, maintenance and replacement costs and competitive commercial rates.
Accept reservations for meeting rooms and other small facilities at the time equipment reservations are received. Make work assignments; train new and temporary personnel in the operation and maintenance of equipment used for special events.
Perform various personnel functions including, but not limited to, hiring, perforamnce appraisals, promotions, transfers and vacation schedules.
Perform other related duties incidental to the work described herein.
The above statements describe the general nature and level of work being performed by individuals assigned to this classification. This is not intended to be an exhaustive list of all responsibilities and duties required of personnel so classified.
Required Qualifications at this Level
Education/Training
Work requires knowledge of basic mathematical and clerical principles generally acquired through a high school education.
Experience
Work generally requires three years of clerical, warehousing or inventory experience sufficient to acquire a general knowledge of the accepted clerical and accounting practices involved in equipment rental, invoicing and inventory.
OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE
Work requires a valid N.C. driver's license.
Skills
N/A
The intent of this job description is to provide a representative and level of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the total of the specific duties and responsibilities of any particular position. Employees may be directed to perform job-related tasks other than those specifically presented in this description.
Duke University is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.
Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas-an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.
Essential Physical Job Functions
Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.
