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COORD, INTERNATIONAL PAYROLL TAX
Job Title: COORD, INTERNATIONAL PAYROLL TAX
Job Code: 1042
FLSA: E
Job Level: 12
Revised Date: 01/12/1995
Job Family: JF 28
Occupational Summary
Coordinate and participate in a variety of tax activities supporting the review of tax eligibility status, interpretation of tax treaties, maintenance of related records and authorization of payment for foreign national employees and students.
Work Performed
Meet with foreign nationals to determine FICA eligibility based on visa status; determine if Substantial Presence Test met; interpret tax treaties to determine eligibility based on citizenship and Duke job or fellowship/scholarship award.
Authorize establishment of the payroll master and foreign national database records for each foreign national; edit applicable payroll and complete a tax determination form to assign the correct tax status.
Review forms, visas, reports and other applicable documents for relevant visa, treaty and work authorization expiration dates, annual tax treaty dollar limits and dates on which the Substantial Presence Test has been met; authorize appropriate changes to the individuals status in the Payroll Master File, the MWE System and/or the Foreign National Database; notify employees or students of authorized changes affecting federal, state or FICA tax withholding status or the need to request changes in status or visa extensions.
Certify and remit appropriate Internal Revenue Service (IRS) forms according to applicable federal regulations; ensure payments comply with codes; review discrepancies with IRS on previously filed forms; renew forms as regulated.
Authorize payments to foreign nationals through Disbursement System or Impress Cash including, but not limited to, certification and remittance of appropriate forms for those invoking the tax treaty or requesting reduced withholding, ensuring compliance with immigration laws as to visa status, withholding of taxes and proper tax reporting to the IRS; monitor Bursar account credits to foreign student; collect and report appropriate taxes based upon visa status.
Analyze federal, state and University regulations to define and implement policies and procedures for processing payments to foreign nationals; consult with University counsel and external counsel specializing in international tax compliance issues as appropriate.
Disseminate procedural information to University departments regarding proper completion of required forms; conduct seminars for new employee or student foreign nationals to finalize paperwork and answer questions regarding individual tax status including eligibility for tax treaty exemptions.
Perform or direct audits on information regarding tax status of foreign nationals as necessary to ensure compliance with applicable regulations; prepare reports and analyses setting forth progress, adverse trends and appropriate recommendations or conclusions including audit results and applicable IRS reporting; review IRS specifications for reporting procedures and format; request systems change to accommodate changes in IRS reporting requirements to ensure proper reporting.
Perform other related duties incidental to the work described herein.
The above statements describe the general nature and level of work being performed by individuals assigned to this classification. This is not intended to be an exhaustive list of all responsibilities and duties required of personnel so classified.
Required Qualifications at this Level
Education/Training
Work generally requires organizational, analytical and communication skills normally acquired through the completion of a bachelor's degree program.
Experience
Work generally requires three years of progressive administrative experience, at least one of which is directly related to processing payments to foreign nationals or provides experience with federal and state regulations governing payments to foreign nationals. OR AN EQUIVALENT COMBINATION OF EDUCATION AND/OR EXPERIENCE
Skills
N/A
The intent of this job description is to provide a representative and level of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the total of the specific duties and responsibilities of any particular position. Employees may be directed to perform job-related tasks other than those specifically presented in this description.
Duke University is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.
Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas-an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.
Essential Physical Job Functions
Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.
