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SR COORD, CAPITAL PROJECTS
Job Title: SR COORD, CAPITAL PROJECTS
Job Code: 1049
Job Level: 13
Revised Date: 03/01/2015
Job Family: JF 22
The Capital Projects Coordinator is responsible for representing Duke Utilities & Engineering Services (DUES) and/or Facility Operations on a variety of building and utility construction and renovation projects as a member of the Office of Project Management (OPM) Capital Project Teams. They will be involved in all phases of the project including design, construction, commissioning and project turnover to the Operations Teams. This involvement is intended to ensure design and construction goal are aligned with the following operations goals: Deliver a fully functional, efficient, reliable and maintainable building Minimize life-cycle cost of facilities Early identification of issues Construction projects are built to Duke???s specifications Contractor means and methods are of high standard Complete commissioning before move in The Capital Projects Coordinator will report to the Assistant Director for Facility Operations Buildings Systems and/or DUES Utility Operations & Maintenance Manager with dotted line accountability to the Project Teams.
Participate as member of design team once the feasibility study and/or project initiation activities are completed.
Participate in project scoping meeting with the Project Manager, Building Coordinator and/or Facility Engineer(s), Designers at the beginning of a capital project to understand the scope of work, key customers and stakeholders goals, the project schedule, and potential impact on existing building systems and utility infrastructure.
Review and provide written comments on drawings, specifications and submittals. Review control sequence of operations for compliance with Facilities Management Department (FMD) Construction Standards.
Review equipment accessibility for all maintenance and service activities including location of access doors, valves, disconnects and elevated surfaces.
Review ability to access & maintain underground utility distribution lines & vaults.
Review exceptions to FMD Construction Standards identified by the project team and determine if justified or acceptable.
Review and comment on any value-engineering options being considered.
Escalate items which remain unresolved at the Project Team level to the Project Steering Team (PST).
Discusses Quality Assurance/Quality Control (QA/QC) plan with the OPM Project Manager (PM) & Construction Manager (CM) to help determine contractor qualifications, licenses, certificates required plus installation testing plan (i.e. weld inspections) and acceptance across all trades.
Provide recommendations in a timely manner on key areas which impact the long term operation and maintenance of buildings and utilities, and the effective delivery of services to these facilities.
Review Commissioning Scope of Work and Testing Plan including Commissioning RFP, and schedule of commissioning activities.
Review the Commissioning issues log and all updates.
Decides if the Capital Project Coordinator or other FMD representative wants to participate or witness certain acceptance or commissioning tests.
Assist Project Manager to identify which FMD employees should review submittals.
Review pertinent submittals and any substitution requests.
Review integrated Project Construction Schedule with milestone and detailed events.
Assist in setting quality expectations by participating in coordination meetings; reviewing and commenting on coordination drawings, BIM models (where used) for interferences between various trades; discussing means and methods of installations.
Identify required Operations Teams support to project construction activities. Assist in coordinating for shutdowns and service interruptions, understand timing & schedule impacts.
Review Site Logistics Plan to ensure access to existing facilities, utilities, and campus occupants.
Review on-site construction progress and conformance to approved construction documents.
Perform project walkthroughs during construction with as needed based on tasks, phase, complexity & speed of construction.
Participates in monthly walkthrough with PM & CM.
Documents & communicates issues via PM.
The PM is responsible for reporting on resolution of issues.
Review Change Orders for material, equipment, or design changes.
Reviews preliminary Test and Balance (TAB) reports and Controls Checkout reports.
Receive and review completed Asset spreadsheet provided by Commissioning Agent for FMD to incorporate into Inform EAM (Enterprise Asset Management) Work Order Management System.
Reviews Project Turnover documents and plans.
Provide backup for other Capital Project Coordinators to ensure coverage is maintained and to develop further operational and facility knowledge.
Performs other duties as required.
Required Qualifications at this Level
A.S. Degree in engineering technology, architectural technology, building maintenance, construction or other related field.
Minimum of seven (7) or more years of experience in commercial, industrial or institutional facilities design, construction maintenance.
OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE
Extensive knowledge of building and/or utility systems HVAC & Controls/Plumbing/Mechanical Piping/Electrical/Water, Sewer, Storm, Chilled Water, Steam Distribution Systems.
Ability to read and understand architectural and engineering drawings including process flow diagrams, P&ID's, and ladder logic diagrams, specifications, and materials and equipment submittals.
Ability to provide solutions to a variety of technical problems of moderate scope and complexity.
Excellent attention to detail, and analysis and decision making skills.
Strong problem solving and conflict resolution abilities.
Excellent oral and written communication skills; ability to communicate effectively to a wide range of audiences, including senior University management, faculty, trade employees, supervisors, staff from other departments, students, and others.
Proficient in the use of Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
The intent of this job description is to provide a representative and level of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the total of the specific duties and responsibilities of any particular position. Employees may be directed to perform job-related tasks other than those specifically presented in this description.
Duke University is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.
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Essential Physical Job Functions
Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.