Duke University Job Descriptions
Duke Job Postings
To see if there are current openings for any of the job descriptions listed on this web site, please search Duke Jobs.
ASSIST DIR, ALUMNI PROGRAMS
Job Title: ASSIST DIR, ALUMNI PROGRAMS
Job Code: 1105
FLSA: E
Job Level: 12
Revised Date: 01/01/2022
Job Family: JF 34
Occupational Summary
This position reports to the Director or Senior Director to help develop and implement strategies, manage day-to-day decisions for alumni programs, and develop the overall program. Coordinates the activity of programs alumni volunteers.
Work Performed
Lead communication and interaction between the university community, alumni, parents and friends of Duke through organizational assistance, supervision, and coordination with alumni in planning and conducting a variety of social, educational, and community service activities and events.
Plan and coordinate activities of the Duke Alumni Association, that may include events both on-campus and off-campus.
Facilitate and lead the recruiting, training, motivation and supervision of alumni volunteers who are necessary and vital participants in the implementation of the goals and activities of the alumni programs.
Participate in developing and expanding alumni program goals, objectives and strategies.
Assume the responsibility for assisting the Director in the implementation of stated goals, objectives and strategies.
Supervise program budgets and fund-raising activities.
Assume responsibility for ensuring sound fiscal management in assigned areas.
Represent the University and/or Duke alumni programs at required or appropriate functions and events around the world.
May serve as the University representative at appropriate University functions, events, and committee meetings.
As required, direct the coordination of alumni activities in conjunction with major national sports events; serve on the University Planning Committees; manage ticket sales and disbursement of funds for such events.
Lend organizational assistance to Duke Alumni Association officers in planning programs, arranging for speakers and coordinating the preparation, publication and advance publicity mailings for these events.
Recommend areas for the establishment of new communities and/or programs and assist in the recruitment of members for both new and established communities.
Follow-up on all Duke Alumni Association activities and prepare and edit summary articles for publication.
Recommends various personnel actions including, but not limited to, hiring, performance appraisals, promotions, transfers, and vacation schedules.
Job duties may require travel up to 100 days per calendar year.
Performs other related duties incidental to the work described herein.
The above statements describe the general nature and level of work being performed by individuals assigned to this classification. This is not intended to be an exhaustive list of all responsibilities and duties required of personnel so classified.
Required Qualifications at this Level
Education/Training
Work requires communications, analytical and organizational skills generally acquired through completion of a bachelor's degree program.
Experience
Work requires three years of experience in alumni affairs, public relations, program administration, marketing or related field to acquire the advanced skills necessary to direct the planning and coordination of social, educational, and community service activities and events.
Skills
N/A
The intent of this job description is to provide a representative and level of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the total of the specific duties and responsibilities of any particular position. Employees may be directed to perform job-related tasks other than those specifically presented in this description.
Duke University is an Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, (including pregnancy and pregnancy related conditions), sexual orientation, or military status.
Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas-an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.
Essential Physical Job Functions
Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.
