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SR DIR, SPECIAL EVENTS & UNIV CEREMONIES
Job Title: SR DIR, SPECIAL EVENTS & UNIV CEREMONIES
Job Code: 1127
FLSA: E
Job Level: 17
Revised Date: 07/01/2017
Job Family: JF 28
Occupational Summary
The Director of the Office of Special Events and University Ceremonies will lead the development, planning and coordination of University ceremonies and special events hosted by the University consistent with the strategic focus and image of the University; organize and manage on- site execution of events with other University departments to ensure that activities run smoothly and follow appropriate protocol. The position works closely with the University President and his/her spouse, and serves as an integral member of the Presidents team.
Work Performed
Lead the development, planning and implementation of annual University ceremonies to include Founders Day, Commencement and other ceremonies such as dedications, memorial services and presidential inaugurations; oversee/coordinate ceremony details and related activities with faculty and staff across the university.
Lead the development, planning and implementation of special events for Duke University including, but not limited to, dinners, conferences and special entertainment programs hosted by the President and other officers of the University; conceptualize event objective and recommend scheduling; establish and ensure University protocol; coordinate and supervise details of special events to include invitation mailings and response tracking, entertainment, speakers/programming, site selection, menu, seating arrangements and event agenda.
Evaluate annual programs for effectiveness, investigate trends, and recommend and implement modifications for improvement.
Supervise staff in the Office of Special Events and University Ceremonies and the staff who support the President and his spouse at their residence, Hart House.
Oversee human resources functions including, but not limited to hiring, training/development, and performance appraisal, reward and recognition, and separation.
On an annual basis, oversee the process of updating the web site and communication plan for Commencement and oversee management of web site to enhance marketing and communications with students, parents and faculty.
Oversee the creation of new websites as required to support large events and university ceremonies.
Assist departments as requested with planning and implementation of various special events to range from giving advice, conforming plans to Officers and/or departments preferences and/or planning entire event.
Supervise the production, design and accuracy of printed programs, invitations and brochures for events.
Advise various offices of policy and procedures for information to be submitted for these publications.
Use discretion and exercise independent judgment in communicating with senior officers/staff, trustees, alumni/donors, faculty, community leaders, and others on a variety of issues and topics.
Determine fiscal requirements for the Office of Special Events and University Ceremonies and prepare budgetary recommendations; monitor and verify expenditures of budgeted funds; provide explanation and justification for variances in budget.
Coordinate non-admission tours of the campus as requested; ensure that students are trained to provide appropriate information on tours.
Perform other related duties incidental to the work described herein.
Required Qualifications at this Level
Education/Training
Work requires communications, analytical and organizational skills generally acquired through completion of a bachelor's degree program.
Experience
Work requires seven years experience in alumni affairs, public relations, sales and promotions, marketing, fund raising, student activities, program administration or a related field to acquire skills necessary to coordinate a variety of special events and administer related activities.
OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE.
Skills
N/A
The intent of this job description is to provide a representative and level of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the total of the specific duties and responsibilities of any particular position. Employees may be directed to perform job-related tasks other than those specifically presented in this description.
Duke University is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.
Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas-an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.
Essential Physical Job Functions
Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.
