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DIR, ALUMNI & DEVELOPMENT RECORDS
Job Title: DIR, ALUMNI & DEVELOPMENT RECORDS
Job Code: 1140
FLSA: E
Job Level: 16
Revised Date: 11/01/2013
Job Family: JF 28
Occupational Summary
Direct and coordinate the maintenance of gift records involving the receipt, processing and acknowledgement of gifts to Duke University from private sources; serve as Major Gifts Officer in a major fundraising project.
Work Performed
Direct and supervise the receiving, processing and acknowledgement of all private gifts to the University which includes cash, securities and gift in kind of value.
Manage a timely system of gift acknowledgment, including the mailing of receipts, the advising of appropriate University officials and reporting to donors for memorials and similar projects.
Manage and coordinate all aspects of gift accounting; maintain liaison with appropriate University departments to ensure proper recording of gifts; analyze existing office gift processing and accounting procedures and implement improved methods as necessary.
Maintain regular communication with various University departmental representatives to advise of the receipt of gifts and to ensure proper distribution of specific gifts.
Evaluate, propose and implement methods and activities to improve donor relations, improve the collection of funds and increase revenues to Duke.
Meet with donors to accept gifts, answer questions about gift designations, and provide information about pledges and previous gifts; interpret donor desires and mediate to meet University interests.
Identify, cultivate and solicit individuals, corporations and foundations for major gifts to Duke University; supervise special fundraising projects as assigned.
Assist Director, Development Support Services in the establishment of long term directions for the Gift Records office and the gift system.
Prepare special reports and analyses setting forth progress, adverse trends and appropriate recommendations or conclusions; direct the preparation of a variety of reports for Officers of the University.
Determine fiscal requirements for office and prepare budgetary recommendations; monitor, verify and reconcile expenditure of budgeted funds.
Recommend various personnel actions including, but not limited to, hiring, performance appraisals, promotions, transfers and vacation schedules.
Perform other related duties incidental to the work described herein.
The above statements describe the general nature and level of work being performed by individuals assigned to this classification. This is not intended to be an exhaustive list of all responsibilities and duties required of personnel so classified.
Required Qualifications at this Level
Education/Training
N/A
Experience
OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE
Skills
N/A
The intent of this job description is to provide a representative and level of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the total of the specific duties and responsibilities of any particular position. Employees may be directed to perform job-related tasks other than those specifically presented in this description.
Duke University is an Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, (including pregnancy and pregnancy related conditions), sexual orientation, or military status.
Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas-an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.
Essential Physical Job Functions
Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.
