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DIR, SPECIAL EVENTS
Job Title: DIR, SPECIAL EVENTS
Job Code: 1168
FLSA: E
Job Level: 15
Revised Date: 04/23/2001
Job Family: JF 28
Occupational Summary
Develop, plan and coordinate special and varied off-site and campus events hosted by the University consistent with the strategic focus and image of the University; organize and manage on site execution of events with other University departments to ensure that activities run smoothly and follow appropriate protocol.
Work Performed
Develop, plan and implement the program of special events for Duke University including, but not limited to, dinners, conferences and special entertainment programs; conceptualize and recommend scheduling of events as appropriate; plan and coordinate details of special events hosted by various University Officers and/or departments to include selecting entertainment, site, menu, seating arrangements and itinerary based on event objective or theme.
Research and prepare background information and/or introductory remarks for special events as appropriate.
Plan and coordinate arrangements for special functions including the management and tracking of invitations.
Assist departments as requested with planning and implementation of various special events to range from giving advice, conforming plans to Officers and/or departments preferences and/or planning entire event.
Coordinate non admission tours of the campus as requested; ensure that students are trained to provide appropriate information on tours.
Determine fiscal requirements for the department and prepare budgetary recommendations; monitor, verify and reconcile expenditure of budgeted funds.
Prepare reports and analyses reflecting progress, adverse trends and appropriate recommendations or conclusions.
Supervise staff to include but not limited to hiring, firing, training and performance appraisal.
Perform other related duties incidental to the work described herein.
The above statements describe the general nature and level of work being performed by individuals assigned to this classification. This is not intended to be an exhaustive list of all responsibilities and duties required of personnel so classified.
Required Qualifications at this Level
Education/Training
Work requires communications, analytical and organizational skills generally acquired through completion of a bachelor's degree program.
Experience
Work requires six years experience in alumni affairs, public relations, sales and promotions, marketing, fund raising, student activities, program administration or a related field to acquire skills necessary to coordinate a variety of special events and administer related activities. OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE
Skills
N/A
The intent of this job description is to provide a representative and level of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the total of the specific duties and responsibilities of any particular position. Employees may be directed to perform job-related tasks other than those specifically presented in this description.
Duke University is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.
Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas-an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.
Essential Physical Job Functions
Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.
