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Job Code: 1281
Job Level: 69
Revised Date: 08/01/2021
Job Family: JF 05

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Occupational Summary

Lead the development, implementation, and oversight of major research program(s)/shared resource(s) led by investigator(s) and faculty; Perform and/or oversee a variety of complex duties involved in the analysis, interpretation, and communication of data related to program and project milestones. Lead content and direction of major research program(s)/shared resources(s). Lead and report on efforts to obtain and manage study or program funding. Frequently lead communications with other research groups or programs, serving as primary liaison and public relations lead for the research program. Develop and coordinate wider program activities with responsibility for results in terms of costs, methods, and reporting requirements.

Work Performed

Program Management and Project Development (at least 75%)

Develop strategies to improve or maintain the effectiveness of the research program/shared resource.

Engages large groups of diverse stakeholders and facilitates the development of actionable plans and measurable outcome goals.

Manages progress of collaborating stakeholders toward achieving project/program goals.

Establishes risk, cost, time, scope, communication and quality management plans, updates with input from stakeholders, and direct staff in execution of plans.

Provides significant intellectual contribution to the research program/shared resource, including substantial leadership in developing the scientific content of research proposals and manuscripts.

Establish and maintain internal (Duke) and external communications to ensure successful research partnerships.

Frequently represents research program or shared resource on behalf of the PI.

Provides overall leadership of large research program/shared resource.

Provides guidance/mentorship as an operational subject matter expert to others who develop or manage large research programs or studies.

Develops, negotiates, and oversees budgets.

Allocates and forecasts resources.

Oversees staff who manage the day to day activities for the research portfolio.

25% or less should be encompassed by the duties(s)/section(s) below:

Research Operations.

Develops, oversees adherence, and trains research portfolio team members in regulatory and institutional policies and processes, screening, recruitment, retention, study monitoring, audit visits, participant and study level documentation, study visits, SOPs, specimen management, IND/IDE documentation, investigational product, and contracts and agreements.

May provide input for institutional SOPs, policies and guidance about managing investigational product (IP), handling complex issues related to contracts and agreements.

May serve as an expert resource across all study teams within the research program (s)/shared resources(s) for navigating regulatory compliance with international studies.

Safety and Ethics.

Serves as an expert resource and is knowledgeable about other resources at Duke pertaining to: developing and submitting documentation and information for IRB review, preparing and submitting documents needed for regulatory and safety reporting to sponsors and other agencies, identifying and documenting adverse event information, conducting, documenting, and developing consent for participants for all types of studies.


Serves as a resource on ECRFs, EDCSs, technologies, and software to ensure the highest quality data collection and capture.

Actively encourages connections with stakeholders (e.g., statisticians) and institutional resources (e.g., ISO, IRB).

May, at the institutional level, assist with development of, or develop training sessions, guidelines, and policies pertaining to clinical research data QA, collection, entry, security, provenance, and flow.

May coordinate with institutional leadership on initiatives and priority setting to ensure appropriate QA processes.

Oversees implementation of data quality processes, data flow plans across the research portfolio, and new technologies.

Predicts areas of vulnerability in data flow across the research program (s)/shared resource(s).

Serves as an expert resource with regard to data capture, storage, management, quality, and preparation for analysis.

Ensures that study teams are familiar with and using data flow plan resources at Duke.

Seeks out, integrates, and applies new technical knowledge towards innovation and performance improvement, as relevant.

Ensures continuous evaluation of technology solutions throughout the research program(s)/shared resource(s).

Scientific Concepts.

Independently write and edits significant sections of funding proposals and grants, reviews articles, synthesizes the literature, and develops manuscripts.

Provide significant contribution or leadership on multiple accepted, peer reviewed publications or conference presentations.

Mentor others in this area.

Uses expertise in research design to develop protocols or research proposals.

Serves as an expert resource to faculty, trainees, and staff for the development of protocols for complex investigator-initiated studies.

May serve as an institutional expert with regard to research design. 6. Site and Study Management.

Oversees the research resources and/or finance processes for a broad research portfolio.

Works with central offices to optimize process.

Makes feasibility recommendations for research program.

Works with the CRU or departmental leadership to ensure that studies within the research program are conducted in compliance with institutional requirements and policies.

Oversees implementation of how teams communicate with sponsors and/or CROs, site visits, management of resources (staff, supplies, equipment), implementation of operational plans, and use of systems and system reports across multiple research program(s)/shared resources(s).

Leadership and Professionalism.

Keeps current with research updates and advances in the scientific area, considers the impact on the broad research portfolio, and oversees necessary implementation.

Serves in a leadership capacity with internal and external groups (e.g., speaks at events, leads institutional initiatives or committees).

Uses advanced subject matter expertise in the therapeutic area or clinical research to solve complex problems or foster innovation across the broad research program(s)/shared resources(s).

May develop and implement solutions at the institutional level to improve the research process.

Uses expertise and acumen to influence change at the division, department, or CRU level.

Demonstrates resilience, leadership, and actively facilitates change for research program(s)/shared resources(s).

Communicates effectively with others, regardless of reporting relationship, to accomplish shared work objectives.

Establishes and assigns activities of other managers to accomplish goals of the broad research program (s)/shared resources(s).

Required Qualifications at this Level


Completion of a Bachelor's degree


Work requires a minimum of eight years of research experience (e.g., research, clinical, interaction with study population, program coordination). A Master's degree may substitute for two years of related experience.


Can easily use computing software and web-based applications (e.g., Microsoft Office products and the electronic medical record).

The intent of this job description is to provide a representative and level of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the total of the specific duties and responsibilities of any particular position. Employees may be directed to perform job-related tasks other than those specifically presented in this description.

Duke University is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.

Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas-an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

Essential Physical Job Functions

Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.