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REPORTING MANAGER, DISBURSEMENT SERVICES
Job Title: REPORTING MANAGER, DISBURSEMENT SERVICES
Job Code: 1288
FLSA: E
Job Level: 14
Revised Date: 02/01/2016
Job Family: JF 28
Occupational Summary
Perform complex duties involved in compiling, analyzing and reporting data to support decentralized business processes and management decisions. Coordinate analytical responsibilities to support internal controls in conjunction with all Disbursement Services transactions and related workflow approvals including: invoice and check request processing, master data transactions, account and statement reconciliations, corporate card data analysis, payroll reporting, trend data by management center, etc. Reports will include analysis of data for each of the operational areas issuing payments: Corporate Accounts Payable, Corporate Payroll Services and Employee Travel & Reimbursement.
Work Performed
Core responsibilities:
Partner with Associate Vice President (AVP), Disbursement Services, the Director of each disbursement unit, and management center leadership to identify reporting needs for decentralized schools and departments.
Develop and execute reports using critical data sets relative to disbursement processes for use by decentralized schools and departments across the University and Health System.
Data sets will include transactional details and status for vendor payments, payroll, and employee travel and reimbursements.
Extract data from SAP and other available resources to provide detailed analysis of exception data, statistical reporting, and cumulative results for departmental use.
Develop dashboard reports to reflect transaction status and related trend data for each University and Health System department based upon the specific Disbursement Services operational areas.
Conduct analyses for the trend reports to identify training opportunities for specific departments.
Systematically produce and distribute reports to business managers and management centers to provide status updates related to operational transactions.
Ancillary responsibilities:
Assist with financial closing processes for fiscal year end activities. Make recommendations to improve business processes; perform in house audits of operating units; analyze deficiencies and report to AVP, Disbursement Services and/or Directors of applicable operational areas.
Coordinate the review and reconciliation of the SAP Goods Receipt/Invoice Receipt (GR/IR) function.
Analyze results of the vendor to employee data comparisons and identify departments with training opportunities.
Reconcile monthly accounts for all accounts payable balance sheet accounts.
Analyze monthly vendor statement reconciliations to ensure accurate and timely invoice processing, credit memo processing, GRIR review, problem invoice resolution.
Coordinate and implement special projects as assigned.
Perform other related duties incidental to the work described herein.
Required Qualifications at this Level
Education/Training
Work requires a bachelor's degree in Accounting, Economics or a related field. CPA preferred.
Experience
Work requires 4 years related business or administrative experience to acquire competence in applying general personnel practices, accounting and budgeting principles and coordination of major administrative functions.
A master's degree in a business related field may be substituted for 2 years experience.
Skills
Excellent oral and written communication skills.
Proficiency with spreadsheets, including pivot tables, macros, etc. Expertise with Microsoft Office products.
SAP Experience preferred.
Expertise with accounting transactions.
Strong organizational and analytical skills.
Exceptional analytical and problem solving skills.
Demonstrated ability to work successfully in a high pressure environment.
The intent of this job description is to provide a representative and level of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the total of the specific duties and responsibilities of any particular position. Employees may be directed to perform job-related tasks other than those specifically presented in this description.
Duke University is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.
Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas-an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.
Essential Physical Job Functions
Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.
