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COORD, PLANT ACCOUNTING
Job Title: COORD, PLANT ACCOUNTING
Job Code: 1289
FLSA: E
Job Level: 12
Revised Date: 10/25/1994
Job Family: JF 28
Occupational Summary
Supervise, coordinate, and participate in regular and special audits and inventories of Duke University space, properties and capital equipment or in the establishment and maintenance of Duke University Capital Asset Accounts to include the review of purchase documents, the establishment and maintenance of accounts, records, files and the reconciliation of plant asset accounts to the General Ledger.
Work Performed
EQUIPMENT AND SPACE
Plan and conduct regular scheduled inventories and audits of facilities to include space, movable and fixed equipment, and properties of Duke University to collect, maintain and supply information used to determine indirect cost distribution for grants, contracts, third party agreements, University budgets, and patient care.
PROPERTY/CAPITAL ASSET ACCOUNTS
Establish, compile and maintain capitalized accounts and records on Duke University construction projects, buildings and capital equipment to document cost and depreciation of physical facilities in accordance with federal tax laws, third party sponsorship requirements and general accounting standards; prepare input to the computerized fixed asset file from construction/renovation accounts and reconcile to the General Ledger. Review records/accounts with various internal and external auditors; prepare reports documenting effort and space, cost recovery for Medicare/Medicaid reimbursement, and overhead expenses for grants, contract, and other third party agreements; provide statistical information as appropriate; prepare year end closing reports on Capital Asset Accounts to reconcile with the General Ledger and to provide information for the annual University Financial Report.
Develop, implement, and advise and assist Department Heads and Business Managers in the development of procedures to ensure control and accurate reporting of capital properties, coordination with University Accounting Operations, conformity to federal regulations and third party sponsorship requirements, and compliance by University departments.
Supervise the review and maintenance of various records and files.
Maintain liaison with Data Processing in the establishment and maintenance of computer systems used in Plant Accounting.
Plan and schedule work for assigned sections within Plant Accounting to ensure proper distribution of assignments and adequate staffing to meet objectives; recommend various personnel actions including but not limited to hiring, performance appraisals, promotions, transfers and vacation schedules.
Assist in the determination of fiscal requirements for Plant Accounting and in the preparation of budgetary recommendations.
Perform other related duties incidental to the work described herein.
The above statements describe the general nature and level of work being performed by individuals assigned to this classification. This is not intended to be an exhaustive list of all responsibilities and duties required of personnel so classified.
Required Qualifications at this Level
Education/Training
Work requires a bachelor's degree in Business, Accounting or related field.
Experience
Work requires three years of experience as a Facilities Audit Specialist or directly related field in order to be knowledgeable in the establishment and maintenance of accounts, records, files and reconciliation of plant asset accounts to the General Ledger or the ability to coordinate equipment audits and inventories. OR
An associate degree in Accounting or related field and five years of experience. OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE
Skills
N/A
The intent of this job description is to provide a representative and level of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the total of the specific duties and responsibilities of any particular position. Employees may be directed to perform job-related tasks other than those specifically presented in this description.
Duke University is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.
Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas-an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.
Essential Physical Job Functions
Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.
