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ASSOC DEAN, EXTERNAL AFFAIRS
Job Title: ASSOC DEAN, EXTERNAL AFFAIRS
Job Code: 1339
FLSA: E
Job Level: 98
Revised Date: 12/01/2007
Job Family: JF 34
Occupational Summary
Direct all phases of a development program for the School including major gifts, annual fund and stewardship; serve as primary liaison to the School's Board of Visitors, and provide oversight of the Alumni Relations program.
Work Performed
Work with the Dean to develop a strategic plan, addressing the fundraising needs of the school.
Define fundraising priorities and giving opportunities with attention to strategic needs of the school, and synergies with affiliated centers and programs and other schools.
Assist administrators and faculty in the recognition and prioritization of institutional and departmental funding needs; keep abreast of institutional and departmental priorities, University programs, personalities and events.
Direct overall activities of the External Affairs staff and oversee corporate & foundation relations, individual giving major gifts, annual giving, and stewardship alumni relations, alumni information systems, outreach events and development services.
Manage a portfolio of the school's top prospects and donors.
Develop strategies for major gift solicitations; identify, cultivate and solicit major gifts from prospective individual donors.
Cultivate and present proposals to corporate and foundation prospects.
Collaborate and coordinate fundraising initiatives and prospect management with the other schools and units of Duke University.
Maintain and develop procedures in coordination with and consistent with established recording procedures of the Office of Gift Records to ensure effective collecting, recording, accounting, acknowledgment and follow up on all private gifts to the school.
Oversee endowment agreements.
Serve as principal liaison to the Schools Board of Visitors.
Work in concert with the External Affairs staff to provide engaging and dynamic Board Meetings and leadership volunteer activities.
Plan and schedule work for the External Affairs group ensuring proper distribution of assignments and adequate manning, space and facilities for subsequent performance of duties.
Direct various personnel functions including, but not limited to, supervision, hiring, performance appraisals, promotions, transfers and vacation schedules.
Oversee all endowment agreements, ensuring compliance with reporting requirements and donor stewardship.
Determine fiscal requirements for the External Affairs office; prepare budgetary recommendations; monitor expenses.
Prepare reports and analyses setting forth progress, adverse trends and appropriate recommendations or conclusions.
The above statements describe the general nature and level of work being performed by individuals assigned to this classification. This is not intended to be an exhaustive list of all responsibilities and duties required of personnel so classified.
Required Qualifications at this Level
Education/Training
Work requires communications, analytical and organizational skills generally acquired through completion of a bachelor's degree program.
Experience
Minimum 8 years of progressive fundraising experience and leadership success. Exposure to all facets of fundraising, including annual giving, major gifts and successful relationship building with key constituencies. Experience with identification, cultivation and solicitation of principal gift prospects ($1M+) preferred.
OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE.
Skills
Outstanding written and oral communication skills. Familiarity with academic environment and Duke University. Experience managing, motivating and retaining a staff with multiple priorities and within the context of a complex university development system. Ability and willingness to travel.
The intent of this job description is to provide a representative and level of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the total of the specific duties and responsibilities of any particular position. Employees may be directed to perform job-related tasks other than those specifically presented in this description.
Duke University is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.
Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas-an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.
Essential Physical Job Functions
Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.
