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MANAGER, CONTRACTS ADMINISTRATION
Job Title: MANAGER, CONTRACTS ADMINISTRATION
Job Code: 1357
FLSA: E
Job Level: 13
Revised Date: 08/01/2025
Job Family: JF 28
Occupational Summary
Manage systems and procedures related to the processing of Procurement and Supply Chain Service and Supply contracts and agreements; monitor the contracting process to maximize the efficiency of contract execution.
Work Performed
Manage systems and procedures related to processing of Procurement and Supply Chain contracts and agreements for Duke University and Duke University Health System Inc.; manage daily activities of the contracts Business Requirements, including updating the Material Master, invoices, and payment, updating Procurement Contract database, and quarterly business reviews with key stakeholders for select agreements identified by the Sourcing Manager or Director.
Continuously improve procedures to affect the timely execution of agreements, letters of intent, and contracts for all Suppliers and key stakeholders per organizational and departmental structure.
Define, establish. and implement quality control procedures for contract documentation, storage, and follow-up; approve all standard operating procedures for the functional groups.
Prepare and monitor regular status reports provided to Sourcing Managers/Directors regarding contract information, such as commitment performance, rebate opportunities, and expiration dates.
In conjunction with the Sourcing Directors, establish short-and long- term operational goals: provide management with action plans and assessment criteria.
Represent the Sourcing Team in meetings with other Duke departments regarding performance and process issues.
Perform other related duties incidental to the work described herein.
Required Qualifications at this Level
Education/Training
Work requires an educational background generally equivalent to a bachelor's degree.
Experience
Work requires a minimum of three years' experience in contracting or Supply Chain Operations.
OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE
Skills
The intent of this job description is to provide a representative and level of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the total of the specific duties and responsibilities of any particular position. Employees may be directed to perform job-related tasks other than those specifically presented in this description.
Duke University is an Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, (including pregnancy and pregnancy related conditions), sexual orientation, or military status.
Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas-an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.
Essential Physical Job Functions
Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.
