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SPECIALIST, FACILITIES,
Job Title: SPECIALIST, FACILITIES,
Job Code: 1434
FLSA: E
Job Level: 13
Revised Date: 01/24/2005
Job Family: JF 28
Occupational Summary
Provide planning and engineering services, as well as coordination, financial analysis and record keeping, for construction and renovation projects by evaluating and preparing designs, specifications, and cost and feasibility estimations for proposed projects; report on the financial performance of the facilities operating unit.
Work Performed
Assist users or requesting departments in determining project requirements; maintain liaison between all parties concerned with projects to facilitate changes or modifications and resolution of project problems; develop cost estimates and preliminary and final drafts of sketches setting forth critical dimensions, layouts, and existing and proposed mechanical and masonry installations; write material and workmanship specifications for projects; define appropriate work sequence and lead time for different craft classifications to ensure efficient utilization of manpower.
Prepare documents setting forth project specifications, bills of materials, man hour projections, craft sequence, and quality and method standards to ensure timely and efficient completion of projects.
Develop annual and five year capital replacement analysis; monitor capital plans and advise of compliance or changes; develop and obtain approval for costing rates for services; establish rate ranges for net return on investments, in accordance with University policy; establish, monitor, reconcile and develop system for plant funds for projects; invest and divest funds based on departmental investment policies.
Analyze monthly financial statements to determine proper charging of operating revenues and expenditures in accordance with departmental procedures; prepare monthly income statements by consolidating accounting data and provide written interpretation of results; monitor and report on financial performance of individual departments; recommend corrective actions based on analysis; authorize transfer of funds to cover cash flow expenses as necessary; make recommendations to improve financial systems; analyze deficiencies and report ; prepare correspondence and answer inquiries regarding account information; assist with year end closing activities.
Assess and analyze space requirements due to faculty recruitment; assist in monitoring and maintenance of all Arts and Sciences classrooms to include furniture requirements, accessibility and condition of rooms; coordinate annual faculty start up funds for furniture, special projects, renovations and maintenance.
Prepare financial and operational reports and cost analyses reflecting progress of projects, adverse trends and appropriate recommendations and/or conclusions; maintain project files.
Review, analyze and make recommendations on proposed deferred maintenance projects.
Perform other related duties incidental to the work described herein.
The above statements describe the general nature and level of work being performed by individuals assigned to this classification. This is not intended to be an exhaustive list of all responsibilities and duties required of personnel so classified.
Required Qualifications at this Level
Education/Training
Work requires knowledge of construction and renovation project finances and technical administration generally acquired through completion of a bachelor's degree in Accounting, Architecture, Design, Drafting, Engineering or a related field.
Experience
Work generally requires four years of progressively responsible experience in managerial accounting, construction, architecture, design, drafting and/or project management to include job estimating and project programming to become familiar with financial administration, technical project coordination and record keeping for construction and renovation projects.
OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE
Skills
N/A
The intent of this job description is to provide a representative and level of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the total of the specific duties and responsibilities of any particular position. Employees may be directed to perform job-related tasks other than those specifically presented in this description.
Duke University is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.
Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas-an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.
Essential Physical Job Functions
Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.
