Duke University Job Descriptions
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ASSOC REGISTRAR
Job Title: ASSOC REGISTRAR
Job Code: 1444
FLSA: E
Job Level: 15
Revised Date: 05/01/2022
Job Family: JF 33
Occupational Summary
Supervise activities of the SOM and or University Registrar's Office to include coordination of class schedules with classroom assignments to ensure optimum use of buildings and equipment, registration of students, and maintenance of student records.
Work Performed
Supervise activities of the University Registrar's Office to include coordination of class and examination schedules with classroom assignments to ensure optimum use of buildings and equipment, registration of students, maintenance of student records and issuance of student transcripts.
Supervise assignments of rooms for student activities.
Ensure adherence to state, federal, University, and SOM regulations, and guidelines as appropriate for assigned areas.
Plan and schedule work for the group ensuring proper distribution of assignments and adequate manning, space and facilities for subsequent performance of duties.
Compile and analyze registration statistics for administrative utilization; supervise preparation of statistical reports on educational activities for governmental and educational agencies.
Interpret registration policies for faculty members and students; advise students on courses offered.
Supervise the compilation of information such as class schedules, number of students registered and historical data for publication in Duke University bulletins.
Determine fiscal requirements for office and prepare budgetary recommendations.
Recommend various personnel functions including, but not limited to, hiring, performance appraisals, promotions, transfers and vacation schedules.
Perform other related duties incidental to the work described herein.
The above statements describe the general nature and level of work being performed by individuals assigned to this classification. This is not intended to be an exhaustive list of all responsibilities and duties required of personnel so classified.
Required Qualifications at this Level
Education/Training
Work requires communications, analytical and organizational skills generally acquired through completion of a bachelor's degree program.
Experience
Work requires five years records/registration maintenance or related administrative experience to acquire skills necessary to administer complex office functions related to the establishment and management of student records and registration, compilation of reports and surveys reflecting student enrollment and implementation and interpretation of records and registration policies.
OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE
Skills
N/A
The intent of this job description is to provide a representative and level of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the total of the specific duties and responsibilities of any particular position. Employees may be directed to perform job-related tasks other than those specifically presented in this description.
Duke University is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.
Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas-an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.
Essential Physical Job Functions
Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.
