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ASST DEAN, SANFORD SCHOOL
Job Title: ASST DEAN, SANFORD SCHOOL
Job Code: 1470
FLSA: E
Job Level: 16
Revised Date: 07/01/2024
Job Family: JF 28
Occupational Summary
Provide administrative support to the Dean of the School of Public Policy to include managing and coordinating financial development, the speakers and lecturers programs, publications and special conferences to ensure fulfillment of the Institute's objectives.
Work Performed
Coordinate and participate in meetings with faculty members to determine objectives of the Schools special programs and activities and to identify internal and external resources available to meet those objectives.
Prepare applications for grants and contracts to include development of budgets; departmental grants and contracts in accordance with University policies and sponsors requirements regarding records, reports, controls and conditions governing expenditures of funds.
Prepare budgetary recommendations for the Director for fiscal year requirements; monitor, verify and reconcile expenditure of budgeted funds.
Coordinate arrangements for speakers programs to include inviting appropriate speakers, arranging schedules and facilities, ensuring publicity and necessary financial arrangements.
Prepare brochures, bulletins and other publications to describe the Institutes academic goals and programs, conferences and special speakers programs; publish departmental newsletter to include compiling news and educational articles of local interest; write and edit text and coordinate printing and mailing.
Coordinate the compilation of and prepare operational and financial reports and analyses setting forth progress, adverse trends and appropriate recommendations or conclusions.
Correspond with interested students and other universities to provide information concerning the programs, policies and procedures of the Institute.
Plan and schedule work for the clerical staff, ensuring proper distribution of assignments and adequate manning, space and facilities for subsequent performance of duties.
Manage various personnel actions including, but not limited to, hiring, performance appraisals, promotions, transfers and vacation schedules.
Perform other related duties incidental to the work described herein.
The above statements describe the general nature and level of work being performed by individuals assigned to this classification. This is not intended to be an exhaustive list of all responsibilities and duties required of personnel so classified.
Required Qualifications at this Level
Education/Training
Work requires knowledge of accounting and business matters as well as analytical, organizational and communications skills generally acquired through a bachelor's degree in business, accounting or a related field.
Experience
Work requires six years of experience in an administrative and/or business setting to become familiar with programs and activities involved in operational budgets and organizational and business matters and to acquire skills necessary to implement and coordinate administrative programs. OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE
Skills
N/A
The intent of this job description is to provide a representative and level of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the total of the specific duties and responsibilities of any particular position. Employees may be directed to perform job-related tasks other than those specifically presented in this description.
Duke University is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.
Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas-an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.
Essential Physical Job Functions
Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.
