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ASSISTANT DEAN, RESEARCH ADMINISTRATION
Job Title: ASSISTANT DEAN, RESEARCH ADMINISTRATION
Job Code: 1609
FLSA: E
Job Level: 17
Revised Date: 12/04/2019
Job Family: JF 28
Occupational Summary
The Assistant Dean of Research Administration serves as a key member of the SOM/Research Administration Leadership Team, reporting directly to the Associate Dean of Research Administration, is responsible for operations of the newly merged pre-award, award management and contracting functions for the Schools of Medicine and Nursing.
Work Performed
Responsibilities/Duties:
Establish and maintain a newly merged, cohesive unit that serves the research administration needs of the Schools of Medicine and Nursing, and is seen as a knowledgeable resource for both business unit research administrators and collaborating institutional offices (e.g., ORC, DOCR, TBS, OSP).
Manage day to day cradle to grave functions of proposal review and submissions, agreement review and negotiation, award processing, review and submission of sponsor requests, issuance of outgoing sub awards and other award management activities.
Manage workload across teams to allow for maximum efficiency.
Protect the schools and the institution by assuring that awards are in compliance with federal, state, agency, and institution policies for sponsored research.
Advise Associate Dean of Research Administration on risk management strategies which balance the need for compliance with federal regulations with faculty and staff needs for efficient process.
Escalate issues that arise to leadership and provide recommendations for resolution.
Serve as a key advisor to the Associate Dean for Research Administration in all matters related to research administration within the Schools of Medicine and Nursing, including the performance of departments, centers and institutes.
Provide reporting and strategic recommendations on team operations, communication, training and implementation of research administration policies, procedures and protocols.
Supervise diverse team of attorneys and research administration professionals, provide guidance, oversight, and performance management; develop goals and objectives ensuring alignment with SOM-RAs vision, mission and values, formulate strategies, evaluate and communicate performance, promote and facilitate collaboration between the Contracts team, the Award Management Team and the Pre award Team.
Direct efforts to standardize operations; revise and/or establish efficient and effective business processes, identify and implement evaluation tools and management reporting.
Identify training needs for personnel across all teams and develop trainings to keep staff current on research administration topics.
Engage and collaborate with relevant stakeholders to identify potential improvements to enhance and expand proactive and responsive support.
Represent the School of Medicine on various institutional committees and working groups; must be able to articulate the mission, vision and strategic directives of the office, as well as represent SOM-RA both internal and external to the University.
In collaboration with SOM-RA Leadership, develop, plan, and implement activities to ensure effective management, review and oversight is applied by the departments, centers and institutes with a commitment of greater engagement, better training and more pro-active support to unit grant managers.
Determine fiscal requirements and prepare budgetary recommendations for the combined offices.
Ensure that the budget is monitored and reconciled routinely.
Compile data and prepare reports, set forth trends, analyze progress, and make recommendations for resource needs in the future.
Perform other related duties incidental to the work described herein.
The above statements describe the general nature and level of work being performed by individuals assigned to this classification. This is not intended to be an exhaustive list of all responsibilities and duties required of personnel so classified.
Required Qualifications at this Level
Education/Training
Master's in Business or related field or equivalent combination of education and experience.
Experience
Six years of progressive experience with research grants administration and compliance or an equivalent combination of relevant education and/or experience.
Skills
Demonstrated understanding of a variety of research administration and compliance requirements and regulations.
Business process analysis competencies including advanced topics with Excel and/or enterprise data management systems.
Proven track record of active contribution to a senior management team, and providing strategic support across area of responsibility.
Excellent planning, management and coordination skills, with the ability to organize a demanding workload comprised of diverse and challenging tasks and responsibilities.
Very strong attention to detail, problem solving skills, and ability to analyze trends.
Demonstrated experience with evaluation of inefficiencies and the identification of creative and cost effective alternatives.
Excellent communication, management and leadership skills.
Ability to work with diverse groups of people.
The intent of this job description is to provide a representative and level of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the total of the specific duties and responsibilities of any particular position. Employees may be directed to perform job-related tasks other than those specifically presented in this description.
Duke University is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.
Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas-an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.
Essential Physical Job Functions
Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.
