Duke University Job Descriptions

Duke Job Postings

To see if there are current openings for any of the job descriptions listed on this web site, please search Duke Jobs.

DEPARTMENTAL BUSINESS MGR III

Job Title: DEPARTMENTAL BUSINESS MGR III
Job Code: 1682
FLSA: E
Job Level: 14
Revised Date:
Job Family: JF 28

~ Printer-Friendly Version ~

Occupational Summary

Provide overall administrative management and coordination of a variety of administrative functions including finance, budget, personnel, space and facilities planning, grant administration, academic support and policy interpretation within a large, complex and active University department.

Work Performed

Plan departmental operational budgets by analyzing operating needs, projected revenue and expenses on both a short and long range basis; prepare and manage capital expense budgets as required.

Manage preparation of grant proposals to include compilation of data and preparation of budget projections; monitor and verify expenditures; ensure compliance with University and sponsoring agency policies and procedures; oversee preparation of financial and administrative reports for submission to sponsoring agency.

Maintain interface with departmental personnel to coordinate operational activities to ensure adequate manning, space and facilities; coordinate purchasing, maintenance and renovation activities for the department; administer a program of property management and accountability.

Determine fiscal requirements, make projections and prepare departmental budgets; monitor, verify and reconcile expenditure of budgeted funds; prepare financial statements reflecting status of programs and activities; ensure compliance with University policies and procedures.

Serve as departmental liaison with administrative and professional personnel concerning University policies and procedures, personnel administration, grant administration and budgetary preparation and control.

Supervise and coordinate work of designated employees; manage personnel activities to meet University and departmental objectives; advise faculty on employment, salary administration, employee relations, and related issues as required; manage administrative aspects of faculty appointment and promotion process.

Represent department head in meetings and conferences and other affairs, of an administrative nature.

Prepare reports and analyses to include financial reports, setting forth progress, adverse trends, and appropriate recommendations and conclusions.

Perform other related duties incidental to the work described herein.

The above statements describe the general nature and level of work being performed by individuals assigned to this classification. This is not intended to be an exhaustive list of all responsibilities and duties required of personnel so classified.

Required Qualifications at this Level

Education/Training

Work requires a general business background generally equivalent to a bachelor degree programs.

Experience

Work requires 4 years related business or administrative experience to acquire competence in applying general personnel practices, accounting and budgeting principles and coordination of major administrative functions.

A master's degree in a business related field may be substituted for 2 years experience

OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE

Skills

N/A


The intent of this job description is to provide a representative and level of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the total of the specific duties and responsibilities of any particular position. Employees may be directed to perform job-related tasks other than those specifically presented in this description.


Duke University is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.

Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas-an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.


Essential Physical Job Functions

Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.