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VICE PROVOST, FINANCE & ADMIN
Job Title: VICE PROVOST, FINANCE & ADMIN
Job Code: 1687
FLSA: E
Job Level: 98
Revised Date: 08/01/2023
Job Family: JF 28
Occupational Summary
Provide administrative direction and coordination of operational budgets and organizational and business matter for departments, programs and activities under the jurisdiction of the Provost.
Work Performed
Oversee several functional areas within the Provost's Office including: Finance and Administration, Human Resources and Faculty Affairs Administration. In addition, oversee financial and administrative aspects of the Duke Office of DKU Relations and work closely/jointly with others on Capital and Operating budgets, Undergraduate Financial Aid and Office of Global Affairs.
Be responsible for financial management, analysis, and reporting for the Provost Area Management Center (PAMC), including 10 schools, the University Institutes and Centers, as well as academic support units, with consolidated operating budget totaling over $3.2 billion. Be responsible for the annual budget development process for PAMC, including the consolidation of the operating and capital budgets for all schools and academic support units.
Serve as an ex-officio member of the Resources Committee of the Board of Trustees, representing the PAMC on all financial matters, in coordination with the Vice President for Finance and Treasurer, as necessary.
Advise the Provost in all financial decisions to provide capacity to strategically plan and manage finances across all schools and academic support units.
Represent the Provost in multiple venues, including with external audiences. Interact directly with schools and departments and resolve issues raised by deans, department chairs and financial officers on matters related to finance, administration andhuman resources. Partner with Central Finance on key strategic financial initiatives and projects.Work collaboratively with all management centers on matters impacting PAMC in the areas of finance, administration, human resources and international activities (finance, human resources, risk). Present Provost Area (schools and academic support units) financial information to leadership venues, university committees (e.g., UPC), managers meetings etc.
Make decisions on complex methodologies involving inter-campus relationships and cost allocations, partnering with Central Administration where appropriate. Participate on committees evaluating risk, fringe benefits, changes in university policies, etc.
Required Qualifications at this Level
Education/Training
Bachelor's degree in business, finance or accounting. MBA and/or CPA preferred, but significant experience in a large research university is more important.
Experience
Work generally requires at least ten (10) years of experience leading and managing financial and business operations at a research university or equivalent experience advising to, or with career progression in, a large complex organization.
Skills
N/A
The intent of this job description is to provide a representative and level of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the total of the specific duties and responsibilities of any particular position. Employees may be directed to perform job-related tasks other than those specifically presented in this description.
Duke University is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.
Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas-an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.
Essential Physical Job Functions
Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.
