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CHIEF ADMINISTRATIVE OFFICER, SOM
Job Title: CHIEF ADMINISTRATIVE OFFICER, SOM
Job Code: 1691
FLSA: E
Job Level: 98
Revised Date: 08/01/2021
Job Family: JF 28
Occupational Summary
Provide overall administrative management and coordination for clinical department, large center, or institutes. Business related functions including finance, budget, personnel, space and facilities planning, grant administration and policy interpretation in the School of Medicine.
Work Performed
Provide administrative direction and coordination in the formulation, interpretation and administration of current and long-range policies, procedures and programs within the School of Medicine.
Plan budget needs by analyzing plans on a short- and long-term basis to include projecting possible levels of support from multiple sources of funding.
Determine fiscal requirements, make projections and prepare budgets; monitor, verify and reconcile expenditure of budgeted funds; prepare financial statements reflecting status of programs and activities; ensure compliance with all relevant policies and procedures.
Establish schedules, task assignments manpower allocation, space and equipment to ensure conformance with commitments, goals and objectives.
Maintain liaison with all level of administration, faculty and outside organizations to coordinate business, accomplish directives and facilitate the resolution of problems.
Coordinate the compilation and preparation of operational and financial reports and analyses setting forth progress, adverse trends and appropriate recommendations or conclusions.
Direct and supervise staff; manage personnel activities; provide advice and recommendations.
Assist in planning and coordination of construction, relocation and maintenance activities.
Represent departmental chair/leader in meetings, conferences and other affairs of an administrative nature.
Perform other duties as assigned.
Required Qualifications at this Level
Education/Training
Bachelor's degree in business, finance, accounting, or related field required. Master's degree in related field highly preferred.
Experience
Ten or more years of experience managing administration and financial operations, preferably in a healthcare or medical research related organization. Experience with financial control systems, grants and contracts management, information systems, and all financial aspects relating to complex academic medical research systems preferred.
OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE
Skills
N/A
The intent of this job description is to provide a representative and level of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the total of the specific duties and responsibilities of any particular position. Employees may be directed to perform job-related tasks other than those specifically presented in this description.
Duke University is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.
Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas-an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.
Essential Physical Job Functions
Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.
