Duke University Job Descriptions
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ASSIST REGISTRAR
Job Title: ASSIST REGISTRAR
Job Code: 1706
FLSA: E
Job Level: 14
Revised Date: 08/01/2023
Job Family: JF 33
Occupational Summary
Supervise, coordinate and manage the activities of the University Registrar's Office required for the registration of students and maintenance of student records.
Work Performed
Manage and coordinate activities involved in the establishment and maintenance of student records; review records to ensure completeness, accuracy and adherence to University standards.
Ensure the conformity of record release procedures to registration policies and legal requirements governing the confidentiality of student records.
Compile information for reports and surveys; prepare reports and surveys reflective of student enrollment and Registrar's Office activities for utilization by University administrators and outside organizations.
Plan and schedule work for the group ensuring proper distribution of assignments and adequate staffing, space and facilities for subsequent performance of duties.
Assist in the establishment and implementation of Registrar's Office policies; ensure compliance with established practices and keep support staff informed of current changes and standards. Interpret registration policies for students, faculty and staff.
Maintain contact with other areas involved in record maintenance to facilitate the resolution of problems and to ensure the completeness and conformity of student records.
Recommend various personnel functions including, but not limited to, hiring, performance appraisals, promotions, transfers and vacation activities. Perform other related duties incidental to the work described herein.
The above statements describe the general nature and level of work being performed by individuals assigned to this classification. This is not intended to be an exhaustive list of all responsibilities and duties required of personnel so classified.
Required Qualifications at this Level
Education/Training
Work requires communications, analytical and organizational skills generally acquired through completion of a bachelor's degree program.
Experience
Work requires three years records/registration maintenance or related administrative experience to acquire skills necessary to administer complex office functions related to the establishment and management of student records and registration, compilation of reports and surveys reflecting student enrollment and implementation and interpretation of records and registration policies
OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE
Skills
N/A
The intent of this job description is to provide a representative and level of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the total of the specific duties and responsibilities of any particular position. Employees may be directed to perform job-related tasks other than those specifically presented in this description.
Duke University is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.
Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas-an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.
Essential Physical Job Functions
Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.
