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DIR, TREASURY BILLING SERVICES
Job Title: DIR, TREASURY BILLING SERVICES
Job Code: 1780
FLSA: E
Job Level: 59
Revised Date: 05/01/2022
Job Family: JF 28
Occupational Summary
Supervise and oversee the sponsored research expedited billing, award maintenance and invoice delivery functions.
Work Performed
Provide guidance to the sponsored research expedited billing, award maintenance and invoice delivery functions in carrying out their daily activities and responsibilities.
Analyze sponsored research expedited billing and collaborate with constituents to document processes and issues related to the expedited billing function.
Ensure timely billing of sponsored research expedited invoices; ensure expedited invoices to sponsor contacts are delivered correctly and timely.
Create, run, review, and analyze queries and reports to oversee expedited billing, invoice distribution and award maintenance.
Provide analytical reports and/or analysis to senior management as needed, identifying any patterns or discrepancies.
Develop and manage relationships with University business partners including the Offices of Sponsored Programs, Research Administration, and Research Support, departments, and management centers.
Coordinate and communicate with sponsors to facilitate continuous improvements to invoicing procedures and with the research administration community to identify and mitigate contractual issues impacting billing or invoicing.
Monitor, track, and report on operating metrics underpinning the performance of the Universitys expedited billing, award maintenance and invoice delivery functions.
Monitor and document expedited invoicing and award maintenance problems and questions identified by customers.
Coordinate technology updates with the systems support group.
Provide reports and analyses depicting progress, adverse trends, and develop appropriate recommendations or conclusions, as necessary.
Develop and ensure achievement of annual departmental goals designed to enhance the departments support to the Duke community.
Perform other related duties incidental to the work described herein.
The above statements describe the general nature and level of work being performed by individuals assigned to this classification. This is not intended to be an exhaustive list of all responsibilities and duties required of personnel so classified.
Required Qualifications at this Level
Education/Training
Work requires a Bachelor's degree in Accounting, Finance, Business Administration or a related field. Professional certification in accounting (e.g. CPA) required.
Experience
Work requires ten years of experience in an accounting office to become knowledgeable of accepted accounting and accounts receivable practices involved in managing and processing accurate and timely billing to University sponsors while ensuring compliance with federal and state regulations.
Skills
The intent of this job description is to provide a representative and level of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the total of the specific duties and responsibilities of any particular position. Employees may be directed to perform job-related tasks other than those specifically presented in this description.
Duke University is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.
Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas-an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.
Essential Physical Job Functions
Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.
