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ADMINISTRATIVE ASSISTANT, SR
Job Title: ADMINISTRATIVE ASSISTANT, SR
Job Code: 1790
FLSA: E
Job Level: 12
Revised Date:
Job Family: JF 28
Occupational Summary
Assist department or division head in administration of department financial and operating procedures and programs.
Work Performed
Control and maintain financial records of departmental or divisional contracts, sponsored programs and inform appropriate staff members of financial state of various projects.
Assist and advise department or division head and staff members of budgetary and related problems; prepare for approval by department or division head initial budgetary recommendations by considering past requirements and expenditures and present program plans.
Assist in the preparation of grant proposals and applications to include compilation of data and preparation of budget expenditures; monitor and verify expenditures; ensure compliance with University and sponsoring agency policies and procedures; prepare administrative reports for submission to sponsoring agency.
Interpret departmental policies and procedures, making decisions on specific operating problems and issuing instructions in the name of the departmental and divisional head in accordance with departmental precedents and policies.
Prepare financial and operational reports and analyses reflecting progress, adverse trends and appropriate recommendations or conclusion.
Serve as departmental liaison with administrative personnel concerning University policies and procedures, grant administration and budgetary preparation and control.
Supervise and coordinate department or division personnel activities to meet University and department objectives.
Supervise and coordinate the work of designated employees reviewing completed work for adherence to instructions or correctness.
Order and maintain sufficient inventory of office supplies and equipment. Perform other related duties incidental to the work described herein.
The above statements describe the general nature and level of work being performed by individuals assigned to this classification. This is not intended to be an exhaustive list of all responsibilities and duties required of personnel so classified.
Required Qualifications at this Level
Education/Training
Work requires a general business background generally equivalent to a bachelor's degree in a business related field.
Experience
Work requires 2 years related business or administrative experience to become familiar with general personnel practices, accounting and budgeting principles and coordination of major office activities.
OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE
Skills
N/A
The intent of this job description is to provide a representative and level of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the total of the specific duties and responsibilities of any particular position. Employees may be directed to perform job-related tasks other than those specifically presented in this description.
Duke University is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.
Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas-an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.
Essential Physical Job Functions
Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.
