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ASSOC DIR, TRUST & ESTATE ADMIN
Job Title: ASSOC DIR, TRUST & ESTATE ADMIN
Job Code: 1859
FLSA: E
Job Level: 15
Revised Date: 03/20/2024
Job Family: JF 34
Occupational Summary
Manage the day to day administration of the charitable remainder trust accounts, charitable gift annuity program, and bequest administration function at Duke University in accordance with terms of nominating instruments and in a manner consistent with the needs of principals, beneficiaries and remainder beneficiaries. Supervise one or more trust officers and/or staff. Advise other staff members regarding Trust & Estate Administration.
Work Performed
Administer charitable remainder trust accounts and provide related information support to the Development Office; arrange for the assembly, appraisal, evaluation, transfer and protection of assets or business interests; oversee and/or perform establishment and documentation of new accounts, approval frequency and amounts of payments, coordination with administering bank for accounting, distribution and tax return preparation, coordination of administrative functions with other offices and departments as required, including, but not limited to, administering bank, development officers, attorneys, co-fiduciaries, and Endowment Investment Accounting office, and recommendation to investment managers investment allocation needs as appropriate.
Supervise work of other trust officers and/or staff.
Maintain liaison with various individuals, agencies and organizations related to charitable remainder trust accounts; resolve problems brought by donors, beneficiaries or others; represent charitable remainder trusts at meetings of groups related to charitable giving for which the trust administrator provides a service.
Work closely with the AVP for Gift Planning on flagging and monitoring accounts that need attention and/or intervention from University Counsels office.
Serve as resource to the other Development Office staff members by providing information that enhances solicitation efforts on such topics as appropriate gift vehicles, acceptable trust and annuity payouts, trust account investment positions, and proper use of income or principal for accounts being managed.
Oversee and/or prepare reports and analyses setting forth progress, adverse trends and appropriate recommendations or conclusions, especially as they relate to the gift planning pipeline of irrevocable and revocable commitments, as well as the priority objectives of development (funds restricted to endowment, scholarships, etc.) and termination projections.
Supervise Trust & Estates Administration staff.
Working with the Senior Director for Gift Planning Relations, support the comprehensive stewardship program through providing reports, data and other information relevant to the gift planning pipeline of irrevocable and revocable commitments.
Manage the day-to-day administration of the Duke Donor Advised Fund once launched.
Coordinate all aspects related to the fund management, such as; arrange for the transfer and protection of assets or business interests; oversee and/or perform establishment and documentation of new accounts, coordinate with administering bank for grant recommendations, coordinate administrative functions with other offices and departments as required, including, but not limited to, administering bank, development officers and Endowment Investment Accounting office.
Perform other related duties incidental to the work described herein.
Required Qualifications at this Level
Education/Training
Work requires communications, analytical and organizational skills acquired through completion of a bachelor's degree program.
Experience
Work requires a broad knowledge of and familiarity with investments, law, charitable planned giving, and related accounting functions acquired through a minimum of seven years' related experience. Knowledge of all aspects related to the establishment of various trust and annuity agreements. Knowledge of tax laws and regulations and how this relates to trusts and other legal documents. Excellent customer service skills to be able to explain all of this to donors and/or prospects who have a variety of knowledge and experience with these agreements, terms, etc.
Skills
N/A
The intent of this job description is to provide a representative and level of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the total of the specific duties and responsibilities of any particular position. Employees may be directed to perform job-related tasks other than those specifically presented in this description.
Duke University is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.
Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas-an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.
Essential Physical Job Functions
Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.
