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ASSOC UNIVERSITY ARCHIVIST
Job Title: ASSOC UNIVERSITY ARCHIVIST
Job Code: 1875
FLSA: E
Job Level: 11
Revised Date:
Job Family: JF 28
Occupational Summary
Perform a variety of duties involved in the acquisition, arrangement, storage and use of a variety of administratively and historically valuable university records.
Work Performed
Perform technical duties involved in the acquisition, arrangement, storage and dissemination of a variety of historically valuable university records to include noncurrent records, periodicals, maps, dissertations, photographs, posters, activity programs, slides, films, machine readable records and collections of private papers.
Process new acquisitions to the University Archives to include appraising for historical worth, arranging in a useful manner, and extracting information required for preparation of internal and public finding aids.
Determine proper subject entries under which to catalogue administrative and organizational records and personal papers; prepare finding aids and cross indexes to facilitate utilization of the materials.
Direct planning and implementation of automated services (DBMS) with attention to new acquisitions and retrospective conversion to facilitate administrative and research use of collections both by on site patrons and by researchers using national bibliographic networks.
Maintain liaison with Perkins Library personnel in coordinating cataloging of printed material in the University Archives.
Assist researchers in the use of finding aids and the identification of available archival materials; answer selected mail research requests; retrieve current and noncurrent records from closed stacks according to policies governing access; reshelf holdings to ensure proper storage of historically valuable materials.
Assist faculty and students in use of primary research material by in class presentations and preparation of subject bibliographies; mount exhibits, make oral presentations to illustrate material available for public use, develop pride in the University through understanding of its history and changing role, and explain the purpose and function of the University Archives.
Assist in the development and expansion of the archival collection; advise potential contributors from the university community concerning the needs for preservation of historically valuable departmental, organizational, and private records.
Make work assignments; review the work of lower level employees; assist in the training of new personnel.
Perform other related duties incidental to the work described herein.
The above statements describe the general nature and level of work being performed by individuals assigned to this classification. This is not intended to be an exhaustive list of all responsibilities and duties required of personnel so classified.
Required Qualifications at this Level
Education/Training
Work requires communications, analytical and organizational skills generally acquired through completion of a bachelor's degree program.
Experience
Work generally requires two years of records administration, archival material collections, library, history related or other related experience to obtain skills necessary to acquire, organize, store and disseminate historically valuable university records. OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE
Skills
N/A
The intent of this job description is to provide a representative and level of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the total of the specific duties and responsibilities of any particular position. Employees may be directed to perform job-related tasks other than those specifically presented in this description.
Duke University is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.
Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas-an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.
Essential Physical Job Functions
Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.
