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Job Code: 1950
Job Level: 18
Revised Date: 05/01/2017
Job Family: JF 28

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Occupational Summary

Provide administrative coordination and leadership of special projects for the senior leaders of the School of Medicine. The role focuses on guiding compliance initiatives, providing leadership for elements of grant administration redesign and coordinating other highly sensitive operational issues/topics.

Work Performed

Serve as a key member of the Executive Vice Deans (EVD) office, responsible for central coordination of a wide variety of special projects and compliance directives.

Report directly to the Executive Vice Dean for Administration, and work very closely with all of the Vice Deans on projects which require analysis, organizational design, systems integration and planning before being assigned to an Associate Dean for ongoing operational responsibility.

Perform ongoing responsibilities in the research compliance area; and coordinate the School of Medicines progress in a number of clearly defined areas of emphasis.

Conduct research, prepare speeches, presentation and talking points for the EVD on an array of topics and for a breadth of leadership constituents. Manage the Deans Office administrative personnel.

Liaison with Duke Medicine and University leadership in the context of cross-campus projects or initiatives evaluating administrative efficiencies and technology needs.

Serve as liaison between the School of Medicine administration, Internal Audit and Compliance.

Provide direction, coordination and leadership on behalf of the EVD on specific elements of grant administration redesign.

Understand organizational policies and procedures necessary to ensure appropriate decision making protocols are followed.

Serve as financial and data analyst/coordinator for the EVD on specific, targeted projects, while working closely with other Dean units such as Finance & Budget, Resource Planning, APT and HR Management Center.

In collaboration with the Deans office, ensure planning for key meetings to include: tracking, monitoring and following the progress of projects, action items, strategies that emanate from the executive committees, administrative leadership groups, etc.

Develop memorandums, communiques, and correspondence. Prepare agendas and identify meeting participants.

Collect, prepare and distribute briefing materials.

Ensure that appropriate follow up actions are taken.

Initiate subsequent follow-up meetings and communication for key stakeholders as directed.

Ensure information flow to and from EVD, via all types of venues (forums, correspondence, speeches, conferences, retreats, etc.)

Perform other related duties incidental to the work described herein.

The above statements describe the general nature and level of work being performed by individuals assigned to this classification. This is not intended to be an exhaustive list of all responsibilities and duties required of personnel so classified.

Required Qualifications at this Level


Work requires a minimum of a Bachelor's degree in business, finance or accounting. MBA, MHA or CPA preferred.


Work requires a minimum of 10 years experience in financial management, cost accounting or field directly related to specialized area of assignment. Experience in a School of Medicine department or Center highly preferred.



The intent of this job description is to provide a representative and level of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the total of the specific duties and responsibilities of any particular position. Employees may be directed to perform job-related tasks other than those specifically presented in this description.

Duke University is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.

Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas-an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

Essential Physical Job Functions

Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.