Duke University Job Descriptions

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Job Code: 1992
Job Level: 15
Revised Date: 12/01/2017
Job Family: JF 28

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Occupational Summary

This position is responsible for organizing and managing all aspects of a department's acquisition program including, but not limited to, third party/vendor contracts, professional services agreements (PSA), and community relations activities.

Work Performed

Manage solicitation, negotiation and third party/vendor contracts and PSAs on a timely basis.

Coordinate and lead contract planning and processing from inception to close out between department and other Administrative Departments.

Develop and train staff on contracting guides.

Counsel staff on expenditures such as SAP purchases, construction contracts, and procurement cards.

Conduct audits of files and procedures.

Oversee contract administration.

Represent the University in dispute resolution at the lowest level practicable.

Assist in litigation to settle disputes by assuring that pleadings are supported by all necessary information.

Develop new Duke contract terms and conditions.

Negotiate special conditions needed by Duke customers and contractors.

Assure compliance with and support for contracting program requirements, such as MWBE, and other flow down provisions for projects funded by Federal or State contracts or grants.

Perform other related duties incidental to the work described herein.

The above statements describe the general nature and level of work being performed by individuals assigned to this classification. This is not intended to be an exhaustive list of all responsibilities and duties required of personnel so classified.

Required Qualifications at this Level


Work requires communications, analytical and organizational skills generally acquired through completion of a Law Degree (Juris Doctorate) with an emphasis on contracting concepts.


Work requires the ability to manage operational and administrative activities related to acquisition policies and practices generally acquired through five years of experience. Teaching or public speaking experience is desired.




The intent of this job description is to provide a representative and level of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the total of the specific duties and responsibilities of any particular position. Employees may be directed to perform job-related tasks other than those specifically presented in this description.

Duke University is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.

Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas-an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

Essential Physical Job Functions

Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.