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Job Code: 1993
Job Level: 98
Revised Date:
Job Family: JF 28

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Occupational Summary

Provide overall administrative management and coordination of various business related functions including finance, budget, personnel, space and facilities planning, grant administration, academic support and policy interpretation and dissemination as the highest level business management administrator within a department of considerable size, scope and complexity. May supervise divisional business/administrative managers.

Work Performed

Provide administrative direction and coordination in the formulation, interpretation and administration of current and long range policies, procedures and programs.

Plan departmental budget needs by analyzing program plans on both a short and long term basis including projecting possible levels of support from multiple sources of funding; confer with administration and faculty to analyze and recommend priorities and goals for future department needs.

Determine fiscal requirements, make projections and prepare overall departmental budgets; prepare financial statements reflecting status of programs and activities; ensure compliance with University policies and procedures.

Maintain interface with departmental personnel to coordinate operational activities to ensure adequate manning, space and facilities; direct the planning and coordination of purchasing, maintenance, construction and renovation activities for the department; administer a program of property management and accountability.

Maintain liaison with all level of administration, faculty and outside organizations to coordinate departmental business, accomplish directives and facilitate the resolution of problems.

Coordinate the compilation and preparation of operational and financial reports and analyses setting forth progress, adverse trends and appropriate recommendations.

Supervise and coordinate work of designated employees, which typically includes departmental staff supporting business functions and may include divisional business management employees; manage personnel activities to meet University and departmental objectives in training, equal employment and pay, and wage and salary administration; advise on employment terms and appointment procedures of faculty as appropriate.

Represent department head in meetings and conferences and other affairs of an administrative nature.

Prepare reports and analyses to include financial reports, setting forth progress, adverse trends and appropriate recommendations or conclusions.

Perform other related duties incidental to the work described herein.

The above statements describe the general nature and level of work being performed by individuals assigned to this classification. This is not intended to be an exhaustive list of all responsibilities and duties required of personnel so classified.

Required Qualifications at this Level


Work requires a Bachelor's degree in Business Administration, Accounting or a closely related field.


Work requires a minimum of eight years progressively responsible experience in administrative management, to include proficiency in budgeting, grants and contracts, personnel supervision and space and facilities management.

A Master's degree in Business Administration, Hospital Administration, Accounting or a closely related field may substitute for two years of required experience.




The intent of this job description is to provide a representative and level of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the total of the specific duties and responsibilities of any particular position. Employees may be directed to perform job-related tasks other than those specifically presented in this description.

Duke University is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.

Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas-an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

Essential Physical Job Functions

Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.