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Job Code: 1995
Job Level: 13
Revised Date: 05/01/2008
Job Family: JF 28

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Occupational Summary

Assist the Director in the overall administration of the Clinical Research Training Program (CRTP) and its affiliated programs, the NIH- Duke Training Program in Clinical Research (TPCR) and the Online Course in Clinical Research (OCCR).

Work Performed

Serve as liaison with other School and University offices on behalf of the CRTP (e.g., School of Medicine Registrar's Office; University Bursar's Office; various offices of information technology) to ensure coordination of procedures in accordance with established precedents and policies, and negotiate solutions as needed.

Serve as the administrative liaison between the CRTP and the NIH Clinical Center and the NIH institutes that enroll clinical fellows in the NIH Duke Training Program in Clinical Research.

Develop and implement procedures, in collaboration with the Bursar's Office and NIH personnel to address ongoing issues that arise from third party responsibility for tuition payments.

Manage the maintenance, use and enhancements of the in house student database which contains student records as well as alumni data.

Interpret program policies and procedures; recommend decisions on specific operating problems and procedures; issue instructions in the name of the Clinical Research Training Program in accordance with the established precedents and policies of the CRTP, the School of Medicine, and the University.

Implement systems and activities between the CRTP and University and School administrative offices for maintenance of student records and ensure adherence to University, School and Program standards; ensure timely and accurate transmission of admission, registration, and program completion data; review records to certify completion of all program continuance, and graduation requirements.

Supervise the CRTP Program Coordinator.

Develop and implement policy for administration of the CRTP and its affiliated programs.

Participate in CRTP program evaluations for external and internal use.

Compile statistical data for administrative utilization; assist with data analyses and oversee preparation of a wide variety of reports that include analysis, trends, recommendations, and conclusions.

Prepare administrative and programmatic assessment reports.

Develop and implement promotional strategies to include presentations, brochures, advertisements, newsletters, and press releases; coordinate the preparation and production of promotional materials, such as brochures, annual reports, proposals.

Prepare and negotiate proposals submitted by the Clinical Research Training Program to various government and corporate entities.

Participate in development, monitoring, and analyses of budgets to include projection of expenditures, revenues, and enrollment.

Assist in the preparation of financial and operational reports and analyses.

Set forth progress, adverse trends, and appropriate recommendations or conclusions.

Perform related duties as required.

The above statements describe the general nature and level of work being performed by individuals assigned to this classification. This is not intended to be an exhaustive list of all responsibilities and duties required of personnel so classified.

Required Qualifications at this Level


This position requires communication, organization and analytic skills generally acquired through completion of a Masters degree.


A minimum of 5 years experience in an administrative setting with leadership participation in team work endeavors that include research and evaluation; development and implementation of policy; networking among departments and organizations, internal and external; extensive written and verbal communication; supervision and training of staff. OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE


The intent of this job description is to provide a representative and level of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the total of the specific duties and responsibilities of any particular position. Employees may be directed to perform job-related tasks other than those specifically presented in this description.

Duke University is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.

Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas-an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

Essential Physical Job Functions

Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.