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SPECIAL ASST TO VP, ALUM AFF & DEV
Job Title: SPECIAL ASST TO VP, ALUM AFF & DEV
Job Code: 2008
FLSA: E
Job Level: 98
Revised Date: 12/01/2007
Job Family: JF 34
Occupational Summary
Provide administrative management and coordination for the functions reporting to the Vice President for Alumni Affairs and Development; research, analyze and prepare reports and summaries of progress in those functions; plan and conduct meetings and attend fund raising meetings in place of the Vice President as required.
Work Performed
Oversee administration of budget related and personnel related activities in the areas of Alumni Affairs, University Development, Campaign for Arts and Sciences and development activities in the professional schools.
Develop and implement budgets for these functions; review their budget proposals and problems and recommend solutions to the Vice President; review and authorize expenses versus budget.
Research, analyze and prepare reports and summaries of the status of and progress in activities in the functions described.
Keep abreast of the status of activities in these functions; maintain contact with directors of the functions involved, development officers, research department and others to gather information to support the projects and information needs of the Vice President.
Plan and conduct meetings of the Vice Presidents staff and others in his absence or as otherwise directed; handle all inquiries and correspondence for the Vice President in his absence or as otherwise directed.
Travel to attend corporate meetings or other activities to present or justify Duke University fund raising proposals.
Coordinate implementation of decisions made by the Vice President with various University offices and departments; discuss and resolve sensitive issues; inform Vice President of significant problems.
Manage daily operations of the office of the Vice President; supervise one Executive Secretary and make appropriate personnel recommendations.
Perform other related duties incidental to the work described herein.
The above statements describe the general nature and level of work being performed by individuals assigned to this classification. This is not intended to be an exhaustive list of all responsibilities and duties required of personnel so classified.
Required Qualifications at this Level
Education/Training
N/A
Experience
OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE
Skills
N/A
The intent of this job description is to provide a representative and level of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the total of the specific duties and responsibilities of any particular position. Employees may be directed to perform job-related tasks other than those specifically presented in this description.
Duke University is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.
Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas-an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.
Essential Physical Job Functions
Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.
