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SECRETARY, UNIV BOT, PRES CHIEF OF STAFF
Job Title: SECRETARY, UNIV BOT, PRES CHIEF OF STAFF
Job Code: 2031
FLSA: E
Job Level: 00
Revised Date: 07/01/2020
Job Family: JF 28
Occupational Summary
Develop and manage a wide range of communications, research, and writing projects.
Work Performed
Reporting to the Vice President, Chief of Staff and University Secretary, the Special Assistant to the President will serve as an integral member of the Presidents Office staff with following responsibilities.
Manage all presidential correspondence (coordinating the work of the Assistant to the President) and assist the President in creating a high volume of executive-level communications including talks, speeches, presentations, and op-eds.
Serve as the Presidents Office liaison on writing projects with other University offices.
Ensure the accurate, proper, and timely flow of information to and from the Presidents Office in support of recurring and special writing projects.
As requested, research topics of interest to the President and the Vice President/Chief of Staff and prepare briefings for events and meetings - Support the work of the Vice President/Chief of Staff in developing strategy for presidential communications and scheduling.
Develop and maintain the presidential website.
Draft event scripts for university ceremonies and dinners, working with the Office of University Ceremonies and Special Events.
Required Qualifications at this Level
Education/Training
Bachelors degree, preferably from a liberal arts institution
Experience
Two years of writing experience or an equivalent combination of relevant education and experience.
Skills
Excellent writing, editing, oral communication, interpersonal, organizational, and research skills are essential, particularly the ability to write creative, well researched, well organized, and occasion specific prose in a fast-paced environment. Must be a good listener, be able to work in a confidential environment, have a track record of meeting deadlines, and possess knowledge of higher education, particularly research universities.
The intent of this job description is to provide a representative and level of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the total of the specific duties and responsibilities of any particular position. Employees may be directed to perform job-related tasks other than those specifically presented in this description.
Duke University is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.
Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas-an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.
Essential Physical Job Functions
Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.
