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SUPV, INVENTORY ACCOUNTING
Job Title: SUPV, INVENTORY ACCOUNTING
Job Code: 2050
FLSA: E
Job Level: 10
Revised Date:
Job Family: JF 28
Occupational Summary
Supervise, coordinate and participate in the inventory accounting function of the Material Support Department to include monitoring and analyzing the status of all inventory asset accounts, reviewing and implementing consistent inventory record procedures and preparing reports reflecting current and projected trends in stock usage, storage and ordering.
Work Performed
Supervise and coordinate the maintenance and reconciliation of the inventory accounting system with the University General Accounting Ledger to include resolving accounting problems associated with the ordering, delivery and payment of inventory stock.
Perform cost benefit analyses to assess cost of ordering and storage of stock versus usage levels and volume discounts; establish minimum and maximum stock levels in accordance with cost benefit analyses and safety and shelf life limitations.
Maintain interface with Internal Audit and Storeroom Operations to plan, schedule and coordinate annual and periodic physical counts of all inventories and to facilitate periodic audit review.
Maintain interface with vendors, departments, and accounting personnel to facilitate and expedite the ordering of materials, payment of invoices, authorization of new stock items and the withholding of payment to vendors as necessary.
Plan and schedule work for the inventory accounting section of the Material Support Department ensuring proper distribution of assignments and adequate staffing and space for subsequent performance of duties.
Perform various personnel functions to include hiring, training, performance appraisal, promotions, transfers vacation schedules and disciplinary actions.
Determine fiscal requirements of the area and prepare budgetary recommendations; monitor, verify and reconcile expenditure of budgeted funds. Perform other related duties incidental to the work described herein.
The above statements describe the general nature and level of work being performed by individuals assigned to this classification. This is not intended to be an exhaustive list of all responsibilities and duties required of personnel so classified.
Required Qualifications at this Level
Education/Training
Work requires knowledge of mathematical and accounting principles usually acquired through two years post secondary education in accounting or a related business field.
Experience
Work requires three years of clerical accounting or related experience to acquire practical knowledge of inventory transactions and record- keeping requirements. OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE
Skills
N/A
The intent of this job description is to provide a representative and level of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the total of the specific duties and responsibilities of any particular position. Employees may be directed to perform job-related tasks other than those specifically presented in this description.
Duke University is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.
Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas-an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.
Essential Physical Job Functions
Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.
