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DIR, FINANCE & ADMIN
Job Title: DIR, FINANCE & ADMIN
Job Code: 2142
FLSA: E
Job Level: 16
Revised Date: 07/01/2024
Job Family: JF 28
Occupational Summary
Direct the development and implementation of programs and activities involved in financial management, strategic planning and organizational and business matters for departments and programs.
Work Performed
Finance/Analysis/Customer Service:
This position provides guidance with adherence to University and SOM financial policies and procedures. Assist Business managers with financial analysis and preparation of the annual budget of the departments.
Summarize the annual budget for presentation to the Senior Leadership of the School and participate accordingly in the meetings.
Provide Senior Leadership with Ad hoc reporting and analysis and assist with special projects assigned by leadership in terms of financial analysis and monitoring of activities within the departments.
Responsible for the monthly analysis of the financial activities of the departments which includes monthly explanations of variances to budget, overdrafts, expense controls, and trending analysis. This includes assisting departments in the use of reports both through A4O and SAP to do this analysis.
Responding to investigative concerns raised by departments, Internal Audit office and senior leadership.
Responsible for the monthly and year end closing process of the schools over the departments they have oversight responsibilities for, which includes processing of journal transactions and reviews.
Perform audits with other staff members throughout the year on selected financial or compliance related activities within the Departments.
Responsible to contact departments when management plans become necessary on current compliance initiatives. Responsible for oversight of department's salary setting process.
Backup/Oversight/Meetings:
Participate in special projects as assigned related to business process improvements within the University and systems implementations. As well as assist with the design and development of new procedures, financial reports or systems.
This position will interact on a regular basis with leadership within the SOM and University Finance staff as well as Corporate Finance within the Health System.
Participate in various monthly meetings with Business Managers and provide training to these managers on an as needed basis in terms of use of the budgeting system and other financial procedures expected within the School. It is crucial to stay in contact with the Business Managers to help understand their business and where they can benefit from our assistance.
Perform other related duties incidental to the work described herein.
The above statements describe the general nature and level of work being performed by individuals assigned to this classification. This is not intended to be an exhaustive list of all responsibilities and duties required of personnel so classified.
Required Qualifications at this Level
Education/Training
Work requires knowledge of accounting and finance or business principles and practices generally obtained through a Bachelor's degree in Business Administration or Bachelor of Science degree in Accounting or Finance. A Certified Public Accountant or Master's degree in Business Administration preferred.
Experience
At least seven years of business/administrative experience in general accounting principles, financial management; include Ad-Hoc financial analysis and reporting, budgeting and financial modeling. Supervisory experience is also preferred. OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE
Skills
The intent of this job description is to provide a representative and level of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the total of the specific duties and responsibilities of any particular position. Employees may be directed to perform job-related tasks other than those specifically presented in this description.
Duke University is an Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, (including pregnancy and pregnancy related conditions), sexual orientation, or military status.
Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas-an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.
Essential Physical Job Functions
Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.
